Bilingual Executive Assistant & Operations Coordinator at Staff4Half | Torre
Bilingual Executive Assistant & Operations Coordinator
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Staff4Half

Bilingual Executive Assistant & Operations Coordinator

Staff4Half
Posted by
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Emma
Emma
You will architect strategic growth, streamline operations, and empower leadership through bilingual client engagement.
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Freelance
Recurrent
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Remote (for Argentina residents)
Remote (for Uruguay residents)
Remote (for Brasil residents)
Remote (for Chile residents)
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Posted 2 months ago

Requirements and responsibilities

Key Responsibilities 1. Strategic Executive Support Calendar Architecture: Optimize the CEO’s schedule to protect "Focus Time" for high-level firm strategy and growth. Leadership Liaison: Serve as a bridge between the CEO (Vision) and the COO (Execution), ensuring that leadership remains aligned on all firm initiatives. 2. Client Intake & Case Coordination Bilingual Intake: Lead initial recruitment and intake calls with potential clients in both English and Spanish, ensuring a professional and empathetic first impression. Documentation Management: Collect and organize critical client documentation, including financial records and legal files, ensuring everything is ready for the legal team. 3. Project & Operations Oversight Strategic Monitoring: Coordinate and track the progress of firm-wide projects across marketing, technology, and legal operations. Team & Vendor Accountability: Follow up with suppliers and internal team members to ensure milestones are met and initiatives stay on track. Systems Building: Document standard operating procedures (SOPs) and help build the internal systems that will allow the firm to scale its caseload efficiently. The Profile We Are Looking For Fully Bilingual (C2 Level): Professional fluency in both English and Spanish (written and spoken) is essential for client-facing work. Proactive Structurer: You don't wait for instructions. You create order out of chaos and build structure where it is missing. Polished Communicator: You are comfortable speaking with clients during sensitive intake calls and representing the firm professionally. Multitasking Expert: You can handle multiple strategic projects simultaneously without sacrificing attention to detail. Tech-Savvy: Proficiency in Google Workspace, CRM systems (legal or general), and Notion.
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