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Posted 2 days ago
Requirements and responsibilities
KEY ACCOUNTABILITIES:
- Locate and choose suppliers, request quotes, procure and collect a range of items from the local and/or international market.
- Coordinate with concerned parties for technical support and evaluation and negotiate the financial offer in order to get the most competitive bid.
- Receive requests for spares, equipment, consumables, and/or services from end users.
- Ensure that relevant requirements are understood where appropriate, and process requests to ensure items are procured as per requester’s requirements.
- Issue POs, obtain internal requester’s approval, and get the supplier’s confirmation.
- Continuously update POs status on BIS in order to track down the requested items.
- Follow up on delivery schedules/activities (including logistical issues such as insurance, shipment, custom clearance, land transport, etc.) for spares, equipment, consumables, and/or services.
- Take all the necessary measures in order to ensure that goods and services are delivered at the right time and that invoices are conform to relevant POs.
- Ensure that the procurement documentation and correspondences are promptly filed, using both electronic solution (BIS) and paper filing.
- Implement an efficient data retrieval system in order to ensure ease of access to up-to-date information at all times.
- Escalate promptly any deviation (budget deviations, delivery delays, non-conformities, etc.) to ensure its proper mitigation.
- Participate in updating and refreshing the approved suppliers list, catalogues, and price lists of defined items to keep the data used by the procurement and estimation departments up-to-date.
- Maintain and foster good relationships with suppliers and end users.
- Coordinate as required to ensure BUTEC’s needs are best served.
- Assist internal departments (estimation, project, design) by providing them with the necessary technical guidance and documentation to support the bidding process and defend the submittals made during the project’s execution.
QUALIFICATIONS, EXPERIENCE & SKILLS:
- Bachelor’s degree in Engineering (Mechanical or Electrical); Master’s degree is a plus.
- Minimum of 3 years of experience required.
- European Citizenship is a plus.
- Ability to travel on missions.
- Good computer skills.
- English language skills – written and spoken and working knowledge of French.
- Communication and negotiation skills.
Optionally, you can add more information later (benefits, pre-screening questions, etc.)