Ronald Contreras Accounting Clerk

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Accounts Payable Clerk

Hitachi Solutions of America,

Apr 2025 - Oct 2025 (7 months)

• Act as liaison between the internal finance team and external accounting service partner • Create General Ledger entries (e.g. accruals, prepaids, and reclasses) and Accounts Payable entries • Review and validate employee expense reimbursements • Work with internal stakeholders, suppliers and affiliates to resolve discrepancies with invoicing • Coordinate supplier payments and employee reimbursements • Ad hoc analysis and tasks as needed • Provide guidance on company’s purchasing card policies and guidelines • Monitor transactions to ensure proper use of purchase cards and to prevent fraudulent activity • Administer purchasing cards, including spot buying and dispute queries as necessary • Gather, organize, and review documents related to

Billing Service Representative

Bill Gosling Outsourcing

Mar 2024 - Feb 2025 (1 year)

• Responsible for Answering questions about prices and bills • Help customers with service installation charge disputes. • Assist customers with account issues (e.g., product not billed, bill corrections, incorrect bill, update contact information). • Billing adjustment (e.g., apply credit). • Payment inquiries (e.g., how to make payment, payment due date, how to sign up for pre-authorized payment) • Enrolling Customers to online billing. • Billing overall inquiries, including summary requests for historical data • Resolving billing, collection, and customer contract queries. • Resolving accounts and transaction, exceptions, audit and related issues. • Responding to and resolving all cases and issues referred to back-office in a timely fash

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Accounts Payable Specialist

JRK Property Holdings

Aug 2022 - Feb 2023 (7 months)

• Responsible for paying daily invoices for up to 15 apartment properties. • Daily coding and indexing invoices and uploaded missing invoices in Nexus. • Review invoices for proper documentation and approval prior to payment. • Work with vendors, property, regional, and asset managers to research the status of invoices, and payments. • Processed, reviewed, and validated petty cash reimbursements. • Cut daily checks to vendors. • Supported miscellaneous projects as needed.

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Accounts Payable Specialist

PennyMac Loan Services

Mar 2022 - Aug 2022 (6 months)

• Checked emails and chat via email or phone with vendors to solve any discrepancies.. • Checked weekly A/P aging to process 15+ days invoices and submitted them for coding and approval. • Processed daily invoices and sent invoices for coding and approval. • Requested vendor’s statements, reconciled the statements, and requested missing invoices. • I processed the PO invoice, attached emails with invoices and sent invoices for approval. • Helped with the month end and preparing AP accruals.

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Accounting Clerk

Jet Edge

Feb 2022 - Mar 2022 (2 months)

• Supported credit reconciliations, solved, and resolved long credit cards report projects in Excel (i.e., filtering, pivot tables, etc.). • Worked independently solving and researching long expense reports in Excel spreadsheet using Pivot tables.

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Accounts Payable Processor/Specialist

Rockley Photonics, Pasadena

Jun 2021 - Feb 2022 (9 months)

• Received invoices in Outlook and coded them with the correct GL. • Entered the two-way matching non-PO and received three-way matching invoices every day and submitted them for approval. • Processed expense reports and submitted them for approval.. • Worked with vendors to solve inquiries and discrepancies via email or phone. • Prepared. reconciled credit cards statements and sent them for approval/entry. • Supported the month end close and prepared AP accruals.

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Accounts Payable Specialist

Yamaha Guitar Center

Feb 2020 - Jun 2021 (1 year 5 months)

• Received invoices by email, coded the invoices with the right GL account, and I made sure PO numbers and quantity received were corrected before invoices were approved. • Coded non-PO invoices with the appropriate GL and verified all approvals and signatures were obtained. • Sent invoices for review and approval, • Stamped approved invoices as received with date of entry and document number. Then, Entered daily approved invoices in SAP. • Made sure all the expense reports were completed and approved before entering in SAP. • Ran check report in SAP and prepared invoices and backup for the weekly check run. • Sent the list of invoices to be included in the weekly check run for approval. • Once the invoices were approved, pulled the invoice

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Accounts Payable Specialist/Junior Accounting Clerk

Progressive Insulation and Windows

Jun 2019 - Jul 2019 (2 months)

• Maintained customer vendors with new accounts or updated current vendors with new information. • Received, stamped, and matched invoices with packing slip or shippers with P.O. numbers. • Coded checks according to the bank accounts. • Entered invoices in Peachtree Sage daily. • Printed aged payable invoices in Excel to select invoices to be paid. • Entered check number in Peachtree and printed checks. • Did the check run and attached checks to its corresponding backup. Then, I mailed or emailed checks. • Filed checks in filing room and sent payment information. • Maintained very good customer service with vendors. • Scrubbed timesheets and entered time in the system with overtime or double time. • Entered timesheets in the system after be

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Accounts Payable Specialist/Staff Accountant

Madison Wells Media

Apr 2019 - May 2019 (2 months)

• Coded and entered invoice according to the bank account company. • Applied daily checks and credit cards into Sage Intacct. • Maintained customer vendors with new accounts or updated current customer vendors with new information. • Entered expense reports in the system. • Helped with check runs cycle and mailed envelopes with checks. • Filed checks in the filing room. • Had excellent customer service with vendors.

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Accounts Payable Specialist

Peter C. Foy & Associates

Oct 2018 - Dec 2018 (3 months)

, Woodland Hills, CA (10 / 18 – 12 / 18) Responsible for daily check application. Emailed notification to customers that payments have been received and applied. Scanned checks and saved them in PDF files with the invoices. Pulled customer statements from their website and saved them in PDF files attached to payments. Enter customer statements with attached payment sorted by customer insurer. Entered bank reconciliation and month end general ledgers in QuickBooks. Maintained customer account wi

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Accounts Payable/Receivable Specialist (8/18 – 10/18 & 6/19 – 1/20)

CalFire

Aug 2018 - Oct 2018 (3 months)

• Received and coded checks to apply in QuickBooks. • Applied daily checks and wire transfer with corresponding coding in QuickBooks. • Maintained current vendor accounts with new changes and created new vendor accounts in QuickBooks. • Sent email through QuickBooks to notify vendors that payments have been received. • Helped with check run with matching checks with invoices and mailing checks. • Created debits or credits in QuickBooks. • Entered expense reimbursement information in Concur from employees. • Created new vendors in Concur through Excel spreadsheet. • Helped with weekly check run and month end close. • Maintained an excellent customer service with clients. • Handled all chargebacks inquiries. • Handled all credit cards refunds

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Accounting Receivable Clerk

IPC Healthcare/Team Health

Oct 2016 - Jul 2018 (1 year 10 months)

• Received and entered timesheets on the timesheet log (Number of hours work, and date received). • Created new record in the timesheet log if the timesheet was new (New facility or resource). • Entered timesheets in the upload template spreadsheet (Posted date, contract number, date of service and number of hours worked). • Uploaded timesheets from the timesheet uploaded into Lawson. • Matched timesheets with the appropriate invoice to be mailed or emailed. • Reclassed or do adjustment entries to the general journal for month end. • Received and coded checks for cash application (Customer number, contract number and resource name (Cash basis). • Applied cash in Lawson (Created a batch, then entered batch number, check number, applied cash

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Accounts Receivable / Account Payable Specialist

The Holman Group

Oct 2007 - Sep 2016 (9 years)

Prepared the daily bank deposit and daily cash application, scanned checks, and report preparation. I maintained A / R monthly aging, prepared debit and credit memos and researched differences. Processed monthly staff management logs for cost accounting reports. Prepared reports for all the unpaid invoices listed on the monthly A / R aging. Created / maintained customer accounts in Great Plains and reconciled to the G / l for month - end closing. Scrubbed payroll timesheets and calculation of a

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Billing / Accounts Receivable Clerk

Thibiant International Inc., Chatsworth, CA

Jun 2005 - Oct 2007 (2 years 5 months)

Responsible for invoicing and Credit Memo processing, generating and sending out invoices. Responsible for international billing and documentation. Reconciled accounts receivable balances to the general ledger. Preparation of daily bank deposit and cash receipt posting. Responsible for C. O. D./ prepaid order totaling. Processed customer credit card charges and resolved chargebacks. Provided customer service and performed general office duties as assigned.

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Accounting Clerk

Carquest Auto Parts, Inc., Van Nuys, CA

Jan 2004 - Jan 2005 (1 year 1 month)

Created general ledger Excel spreadsheets for corporate headquarters. Accurately counted and reconciled daily cash store deposits. Prepared reports for company ’ s cash receipts. Maintained up - to - date confidential client files with high level of customer service. Prepared memos and vouchers for amounts due / from customers. Helped A / P with stamping received invoices, matching backup with invoices and filing them in the unpaid invoice ’ s drawers.

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Accounts Receivable / Accounts Payable Clerk

LA Regional Foodbank

Sep 1999 - May 2003 (3 years 9 months)

Ronald Contreras

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