Recruitment & HR Support - Bilingual Virtual Assistant (EN/ES) at Executive VA Solutions

Note: This is an independent contractor position under the management of Executive VA Solutions. Payments are made every Friday by 6pm CDMX time and in MXN Pesos via Bank Transfer. Schedule Monday to Friday, 8:00 AM – 5:00 PM (Oklahoma City Time Zone). Occasional flexibility may be required for deadlines or month-end tasks. Availability to work overtime when required, including occasional after-hours or weekend bookings. All overtime or after-hours work will be paid as extra work. Location: Remote role — candidates must be based in Mexico City/Mexico State or nearby areas to support potential local team growth in the future. Description We are seeking a proactive, confident, and detail-oriented Bilingual Virtual Assistant to support our recruitment and HR operations. This role is ideal for someone with strong interviewing experience, the ability to evaluate candidates effectively, and a track record of managing HR processes from end to end in a remote setting. You will be responsible for keeping recruitment pipelines up to date, conducting first-round interviews, coordinating in-person meetings, and maintaining clear communication with candidates and internal teams. This position also involves handling HR-related inquiries and assisting with various administrative tasks to ensure smooth day-to-day operations. Responsibilities * Keep job boards such as Indeed and LinkedIn updated with current openings. * Review and filter incoming applications to identify qualified candidates. * Conduct first-round interviews and determine which candidates advance to in-person interviews. * Schedule and coordinate interviews with internal team members and office staff. * Manage HR-related calls, emails, and messages, ensuring professional and timely responses. * Support additional HR activities such as onboarding coordination, employee follow-ups, and document management. * Assist with miscellaneous office and administrative tasks as needed. * Collaborate closely with the remote team to stay aligned on hiring priorities and process updates. Requirements * At least 2 years of remote work experience in recruiting, HR, or virtual assistant roles. * Proven experience conducting interviews and evaluating candidates. * Solid background in HR-related processes, such as candidate filtering, scheduling, and onboarding. * Fluent in English and Spanish (written and spoken). * Confident communicator with a professional demeanor; not shy about leading interviews or providing feedback. * Strong attention to detail, organizational skills, and the ability to manage multiple priorities. * Comfortable working independently and adapting to new processes or shifting priorities. * Proficient with recruitment platforms (Indeed, LinkedIn, or similar). It is a plus if you have * Familiarity with project management tools (Trello, ClickUp, Asana, or Monday.com). * Commercial painting or construction industry experience. Technical Requirements * At least 2 monitors (can include laptop screen + external monitor). * Reliable internet connection with a backup plan for outages (power or Wi-Fi). * Quiet, professional workspace suitable for interviews and calls.

Recruitment & HR Support - Bilingual Virtual Assistant (EN/ES)

Emma

Responsibilities

Skills wanted:

Language(s) required:

Susana Campa Meneses

Susana Campa Meneses

About Executive VA Solutions:

mission:

Job benefits for full-time members:

Admin access needed