Administrative Assistant at Adolescent Wellness Academy | Torre
Administrative Assistant
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Adolescent Wellness Academy

Administrative Assistant

Adolescent Wellness Academy
Emma
Emma
You'll empower life-changing mental health care by optimizing executive operations in a bilingual role.
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Full-time

Legal agreement: To be defined

Compensation USD51k/year
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Remote (for United States residents)
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Emma of Torre.ai
 28 days ago

Requirements and responsibilities

About the RoleAdolescent Wellness Academy (AWA) and Principles Recovery Center (PRC) are looking for a sharp, organized Executive Assistant to directly support our CEO. This role is the operational backbone of the executive office — keeping schedules on track, managing day-to-day tasks, and making sure nothing falls through the cracks. If you're the person who loves a clean inbox, a color-coded calendar, and a well-built spreadsheet, you'll fit right in.Backgrounds that translateAdministrative Support · Office Management · Healthcare Operations · Executive or Department CoordinationWhat You'll DoManage the Co-CEO's calendar, appointments, and scheduling across multiple prioritiesTrack action items, deadlines, and follow-ups to ensure nothing gets missedBuild and maintain Excel trackers, reports, and operational spreadsheetsPrepare agendas, meeting notes, and recap summaries for internal meetingsDraft and organize correspondence, memos, and internal communicationsCoordinate with department leads and clinical directors across AWA and PRC locationsHandle day-to-day administrative tasks and special projects as directedCommunicate professionally on behalf of executive leadership in both English and SpanishWhat We're Looking For2+ years in an administrative, executive assistant, or operations support roleBilingual fluency in English and Spanish — written and verbal — requiredStrong proficiency in Microsoft Excel and the full Microsoft 365 suite (Outlook, Teams, Word, PowerPoint)Highly organized with strong attention to detail and the ability to juggle multiple prioritiesReliable, discreet, and trustworthy with confidential informationProactive communicator who follows through without being chasedExperience in healthcare or behavioral health a plus, not requiredPositive, team-first attitude — someone who takes pride in making others' work easierAWA and PRC are behavioral health organizations committed to transforming the lives of adolescents and adults through compassionate, evidence-based care. The people behind the mission matter just as much as the work itself.
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