What You'll Do (including but not limited to)Manage forward-looking calendars, meetings, travel, and dinnersManage a forward-looking team calendar—proactively rescheduling ahead of Partner travelTroubleshoot travel disruptions and rebook as neededManage a company virtual credit card for authorized bookings and purchasesSupport light administrative outreach using HubSpot when neededCoordinate office operations: lunches, snacks, supplies, and facility vendorsHelp plan and book the Annual General Meeting, strategy offsites, and leadership summitsExecute gifting, swag, and thank-you/holiday card writing throughout the yearWhat We're Looking For2–5+ years of experience as an Executive Assistant or similar (open to less experience for the right fit)Proficiency with Microsoft Office (Outlook, Word, Excel)Comfortable navigating online ordering platforms such as AmazonDiscretion handling confidential company, travel, and financial informationHighly responsive—answers within minutes during working hoursProactive and forward-looking, with sound judgment and outstanding attention to detailNice to HaveExperience with HubSpotExperience with DealCloud (not required—can be trained)A genuine hospitality mindset—goes the extra mile without being askedComfortable working evenly across multiple stakeholdersIf you’re bright, proactive, and thrive keeping a fast-paced leadership team organized — we'd love to hear from you.

Executive Assistant for Distributed Leadership Team

Emma

Responsibilities

Skills wanted:

Language(s) required:

Shed Jalbuena

Shed Jalbuena

About HireKayana:

www.hirekayana.com/

Admin access needed