Company Overview: - Multiply Advisors is committed to empowering small business owners in the US with financial clarity and confidence. - The company delivers tailored financial solutions designed to drive business growth and informed decision-making by leveraging expertise in tax regulations, accounting, and advanced technology. Big Picture Role Duties: - Treat the CEO's calendar as your spine. - Make sure every meeting is prepped, every piece is in place, and the CEO never walks into a meeting cold. - Turn every meeting into clean action the same day, including posting recaps, creating tasks with an owner and due date, and confirming loops are closed. - Monitor the CEO's inbox to allow for focus and surface items that need attention with a recommendation attached. - Gather status and clarity from team members on the CEO's behalf through helpful questions. - Keep schedules, documents, trackers, and workflows in perfect order. - Handle ad-hoc requests as needed. Role Characteristics: - Motivated by Meraki: You see the opportunity in every obstacle and show up with energy and optimism. - A Right Hand, Not an Order-Taker: You run close behind the CEO, catching everything before it hits the ground. - Proactive: You move tasks forward without being told. - Solve, Then Surface: You present problems to the CEO with next steps or recommendations already thought through. - Relentlessly Consistent: You maintain a dependable rhythm every single day. - Loop Closer: You ensure tasks are captured, assigned, completed, and confirmed back. - Ownership Mindset: You hold outcomes and treat the perimeter as yours. - Collaborative and Empathetic: You use supportive communication to move the team forward. - When in Doubt, You Ask: You surface information rather than sitting on it. - Adaptable to Change: You remain flexible as priorities shift while keeping standards high. Key Responsibilities: - Gain full visibility into the CEO's calendar and keep a rolling view of upcoming meetings three weeks out. - Prepare agendas and gather client files and context ahead of each meeting. - Schedule, reschedule, and protect the CEO's time while flagging conflicts. - Pull meeting recaps and transcripts from Ping/Granola immediately after each meeting. - Post recaps and transcripts in client Slack channels using standard formatting. - Transform action items into tasks in ClickUp and confirm they are completed. - Monitor Missive throughout the day and send Slack messages regarding urgent items. - Draft replies and messages for the CEO's review and proofread outgoing communication. - Respond promptly to clients and teammates. - Track the CEO's weekly priorities and rocks. - Check in with team members to identify blockers and status updates. - Follow the 18-hour rule for following up on quiet items. - Organize and maintain documentation on SharePoint and ClickUp. - Write short SOPs after novel tasks. - Join recurring leadership meetings as needed. Skills and Competencies: - Exceptional organizational skills and attention to detail. - Ability to manage multiple priorities and meet deadlines. - Strong problem-solving skills. - Clear, professional written and verbal communication. - Sound judgment regarding information flow. - Ability to maintain confidentiality and integrity.

Executive Assistant to the CEO

Emma

Responsibilities

Skills wanted:

Formal education:

Language(s) required:

Tin Crisanto

About Multiply Advisors:

mission:

multiplyadvisors.com/

Admin access needed