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About ClientHiring for a Vancouver-based live music company focused on grassroots artist development and live event production.About the RoleWe are hiring an Associate, Events Operations & Bookings to support artist outreach, booking coordination, inbox management, lead generation, data organization, and day to day administrative support across our events and bookings operations.This role is ideal for someone who is highly organized, efficient, detail oriented, and genuinely interested in music, entertainment, and startup environments. The position requires strong written English, excellent follow through, and the ability to handle both communication-based work and backend administrative tasks accurately and consistently. Training will be provided but candidates who have a self-starter entrepreneurial mindset will excel in this role and there is a lot of growth opportunity given how early stage We Outside Entertainment is at today.While the role includes artist communication and booking coordination, it also involves a regular amount of spreadsheet management, system updating, and data entry related work. The successful candidate should be comfortable with both people facing coordination and structured timely backend execution.Key ResponsibilitiesArtist Outreach and CommunicationConduct artist outreach through Instagram, email, and other approved communication channelsFollow up with artists who have been contacted previouslyRespond to inbound artist messages in a professional and timely mannerHelp manage ongoing artist communication and keep conversations moving forwardSupport the company's increasing shift from social media-based outreach toward more organized email based outreachBookings and Pipeline CoordinationAssist in moving artists through the booking and approval pipelineTrack artist status across internal sheets and systemsHelp coordinate next steps for approved artists, including follow ups for missing information, assets, or responsesFlag high priority opportunities, sensitive issues, or time sensitive matters to management promptlyEscalate unclear situations instead of making assumptionsInbox and Administrative ManagementManage routine correspondence across outreach, bookings, and operations-related inboxesReview, organize, and respond to standard messages where appropriateKeep inboxes organized and ensure important communications are not missedIdentify and flag anything urgent, strategic, or operationally important for management reviewResearch, Lead Generation, and Data SupportResearch artists, venues, and relevant leads from provided sources and internal directionBuild and maintain artist lead lists and contact databasesAdd, verify, and organize contact information including emails, social accounts, and relevant notesOrganize artists and leads by city, market, genre, region, or other requested criteriaSupport growth initiatives by helping maintain strong and usable internal dataSystems, Spreadsheets, and Internal TrackingUpdate booking sheets, artist trackers, and internal databases accuratelyMaintain clean records by removing duplicates, correcting errors, and keeping systems up to dateEnsure information is entered consistently and can be easily understood by the teamSupport operational efficiency by keeping backend systems organized and reliableGeneral Operational SupportAssist with repetitive operational and administrative tasks with speed and attention to detailSupport management with special projects related to bookings, communications, event operations, and internal organizationLearn new systems and workflows as the company growsTake ownership of assigned tasks and follow them through to completionIdeal Candidate Profile:We are looking for someone who is:Highly organized and detail orientedStrong in written English communicationComfortable with repetitive administrative and coordination workAble to work independently and stay productive throughout the workdayProactive, reliable, and responsiveComfortable using spreadsheets, trackers, and organized systemsWilling to learn and improve continuouslyComfortable asking questions when unsure rather than guessingInterested in music, live events, entertainment, or artist developmentA genuine passion for music is strongly preferred. We would value someone who understands that this role includes both exciting exposure to the music and events space and the disciplined backend work required to keep a growing company organizedWhat Success Looks Like In This Role:Artist outreach is sent consistently and accuratelyFollow ups are completed on timeInboxes remain organized and managed professionallyTrackers and booking systems are kept updated with minimal errorsManagement can rely on the associate to keep routine communications and backend admin moving efficientlyThe associate shows improvement over time and grows into more complex responsibilitiesGrowth OpportunityThis role is designed for someone who wants to grow with an ambitious early stage entertainment company. As performance improves and trust is built, the candidate may be given increased responsibility across bookings, communications, operations, research, and internal coordination.Candidates who perform well may have the opportunity to become a more important part of the company's long term operational team.CompensationMarket Competitive Salary in CAD.Performance review every 3 months for an additional bonus of 100,000 PKR ($500 CAD) every 3 months.Maximum annual compensation: up to 1.6 million PKR per year ($8,000 CAD)Other Details:Work Type: RemoteWorking Days: 8 hour work day, Monday to Friday (Pakistan Time), 8 AM to 1 PM (5 hours) 7 PM to 10 PM (3 hours) No lunch break given small shifts.About HR Ways:"HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our WhatsApp Channel https://whatsapp.com/channel/0029VamSiLr5fM5fMtAdCS2M to stay updated or visit www.hrways.co to know more."
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