We’re looking for a highly organized, experienced, and proactive Executive Assistant to support our CEO in managing operations, deliverables, and strategic priorities.
Position Summary
The Executive Assistant will act as a key partner to the CEO, ensuring seamless day-to-day operations and high-level support across business functions. The ideal candidate has prior experience working with a C-level executive in a multi-layered organization (not a sole proprietorship), understands the pace and professionalism required to support a visionary leader, and thrives in a dynamic, fast-paced environment.
Key Responsibilities
Provide strategic and administrative support to the CEO, including scheduling, inbox management, task prioritization, and coordination of internal and external communications.
Manage and maintain Asana project boards, helping track deliverables, deadlines, and team responsibilities.
Create, format, and refine client-facing documents, including proposals, reports, briefings, and presentations with a high level of polish and professionalism.
Design and maintain spreadsheets and dashboards for project tracking, KPIs, and executive decision-making.
Draft internal and external communications, correspondence, and meeting notes with a focus on clarity and alignment with business tone.
Conduct research and prepare background materials to support client engagements and strategic initiatives.
Coordinate and implement company initiatives, ensuring follow-through, accountability, and timely results across departments.
Prepare and edit presentation decks tailored to specific audiences, including government agencies, prime contractors, and public agency clients.
Required Qualifications
2+ years supporting a C-level executive in a mid-size company or agency environment (not just a sole proprietor or startup).
Expert-level proficiency with:
Asana (project creation, task management, reporting)
Google Workspace (Docs, Sheets, Slides, Forms, Calendar, Drive)
Formatting and editing proposals, briefs, and reports
Building dashboards and data summaries in Google Sheets or similar platforms
Designing client-ready presentations using Google Slides or PowerPoint
Strong writing and editing skills with exceptional attention to detail.
Proven ability to coordinate cross-functional tasks, drive action items to completion, and manage multiple priorities.
Comfortable handling confidential information with discretion and professionalism.
Self-starter with strong judgment, emotional intelligence, and the ability to work independently with minimal oversight.
Preferred Qualifications
Experience in the consulting, government, transportation, or infrastructure sector.
Familiarity with CRM tools and time-tracking software.
Ability to support strategic planning, business development, or pursuit coordination.
Preferences.
You worked a minimum of two years remotely for a US based company.
