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Posted about 2 months ago
Responsibilities & more
We’re a growing real estate team looking for a reliable, organized, and proactive Administrative Assistant to help us stay on top of our day-to-day operations.
This role is ideal for someone who enjoys being behind the scenes, keeping things organized while also handling a moderate volume of client calls.
Responsibilities:
- Handle inbound and outbound calls (approx. 30%) to clients, vendors, and leads for appointment setting, follow-ups, and basic inquiries.
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare, edit, and organize documents, contracts, and reports.
- Maintain and update CRM and property databases.
- Support listing management tasks (MLS input, flyer creation, social media coordination).
- Assist with basic bookkeeping and transaction coordination.
- Perform other general admin duties as needed to support the team.
Qualifications:
- Prior experience in real estate admin or a similar role preferred.
- Excellent spoken and written English communication skills.
- Strong attention to detail and organization.
- Comfortable with light phone work and follow-up calls.
- Familiarity with tools like Google Workspace, CRMs (e.g., Follow Up Boss, HubSpot), Canva, or QuickBooks is a plus.
- Tech-savvy and able to learn new systems quickly.
- Reliable internet connection and a quiet work environment.
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