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Responsibilities
Job Details:
- Position: Remote Project Manager.
- Type: Full-time.
- Schedule: Approximately 40 hours per week, Monday through Friday, with mandatory core overlap from 9:00 AM – 1:00 PM US Eastern Time.
Executive Scheduling & Meeting Operations:
- Own comprehensive scheduling for agency founders and client accounts, ensuring every call includes accurate meeting links, attendee lists, agendas, and pre-meeting context.
- Capture every commitment, decision, and deliverable made on client and team calls, assigning responsibilities and driving execution until completion.
- Issue structured meeting recaps and action lists on the same day as client interactions, maintaining a centralized repository for client approvals, decisions, and feedback.
Client Onboarding & Lifecycle Management:
- Manage the complete client kickoff trajectory from signed agreement to first deliverable, coordinating communication channels, drive folders, portal access, Reddit partner reps, compliance paperwork, and workshop schedules.
- Oversee the client approval queue to prevent internal delivery bottlenecks and maintain clear visibility on items awaiting client feedback.
- Track proposals, Statements of Work, contract renewals, vendor logs, and invoice cadences in a central operational database to prevent missed deadlines.
Process Optimization & AI Integration:
- Build and refine agency onboarding checklists, action logs, and project tracking boards while actively running live client projects.
- Integrate modern AI productivity tools, such as ChatGPT or Claude, into daily project management workflows, applying rigorous quality control to all outputs before distribution.
Required Qualifications:
- 3+ years of experience managing client-facing projects within a marketing agency, digital consultancy, or client-services environment supporting U.S.-based clients.
- Exceptional written and verbal English communication skills, capable of composing professional, flawless messaging suitable for C-suite and executive client leadership.
- Demonstrated mastery of modern project management platforms, Google Workspace, and Slack, with an established follow-through tracking methodology.
- Practical experience using AI platforms, such as ChatGPT and Claude, to accelerate documentation and administrative workflows, combined with a habit of auditing AI outputs for accuracy.
- Availability for approximately 40 hours per week, with mandatory daily coverage from 9:00 AM to 1:00 PM US Eastern Time.
- Dedicated quiet home workspace, personal computer, professional headset, and high-speed, reliable internet connection.
Preferred Qualifications:
- Familiarity with Reddit ecosystem, community dynamics, or social media agency workflows.
- Hands-on experience driving client onboarding processes from initial contract execution to kickoff workshops.
- Ability to operate autonomously in fast-paced, fluid startup environments without requiring pre-built procedures.
Benefits:
- Competitive salary of $3,000 – $4,000 USD monthly, paid directly in USD via wire transfer, Wise, or preferred payment rails.
- 15 paid days off annually, plus 5 company holidays and up to 7 local public holidays.
- Contractor engagement with a clear potential path to full employment via an Employer of Record service.
- 100% remote working environment with high trust, low micromanagement, and direct collaboration with company founders.
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