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Responsibilities
KEY RESPONSIBILITIES:
- At the beginning of a project and periodically, obtain from the projects a forecast of the upcoming procurement needs (procurement lists, target dates, budgets) to avoid any potential bottleneck in the procurement activity.
- Identify potential suppliers through conducting market scanning and research.
- Proceed with supplier selection based on preset criteria.
- Subsequently contact approved suppliers requesting quotes and price lists to maintain and extend the procurement database as well as to secure high-quality supply channels.
- Review and update vendors’ pricing periodically ensuring that existing price lists reflect the current state of the market and that BUTEC is minimizing actual costs.
- Maintain and foster good relationships with suppliers through keeping them updated regarding BUTEC’s needs.
- Intervene in the negotiation process when required to ensure that BUTEC is receiving the maximum Return On Investment.
- Observe the company procurement policies and procedures ensuring that the guidelines are followed whenever a supplier contact is undertaken.
- Provide the needed support regarding these guidelines.
- Issue and dispatch concerned documents.
- Intervene in and/or apply as necessary the procurement process that is handled by Level 1 employees to ensure efficient follow-up on procurement requests.
- Liaise and cooperate with relevant internal specialists to determine items’ quality specifications and have their technical evaluation of selected items for a proper purchasing decision.
- Cooperate and liaise with the warehouse to be better informed regarding the quality of rendered services and the supplied commodities.
- Investigate reasons for complaints from Internal Customers.
- Review the history of concerned suppliers and take proper measures to ensure customer satisfaction.
- Handle minor deviations and promptly escalate complex ones to ensure their proper mitigation.
- Coordinate internally with concerned parties to follow-up on payments (advance payments, bank transfers, and documentary credits) related to orders to reduce unforeseen problems.
- Ensure that the procurement documentation and correspondences are promptly filed, using both electronic solutions and paper filing.
- Implement an efficient data retrieval system in order to ensure ease of access to up-to-date information at all times.
- Participate in preparing the department budget.
- Align procurement practices accordingly in order to ensure compliance.
- Support junior colleagues in their work, offering help and advice as required and providing guidance on purchasing and supplying techniques to ensure the transfer of knowledge within the department.
- Subcontract terms drafting, negotiation, and closing.
QUALIFICATIONS, EXPERIENCE & SKILLS:
- Bachelor’s degree in Engineering (Mechanical or Electrical); Master’s degree is a plus.
- 8+ years of experience in Procurement.
- Construction experience with international exposure is a must.
- Good communication and negotiation skills.
- English, French, and Arabic language skills – written and spoken.
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