Virtual Assistant for Business Coaching Practice - Part Time at CGX Virtual Solutions | Torre
Virtual Assistant for Business Coaching Practice - Part Time
CGX Virtual Solutions
CGX Virtual Solutions

Virtual Assistant for Business Coaching Practice - Part Time

Emma
Emma
You will manage operations and support executives autonomously (bilingual required).
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Freelance
Recurrent (~20 hours per week)
Compensation USD5/hour
Negotiable
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Remote (for Colombia residents)
Remote (for Bolivia residents)
Remote (for Peru residents)
Remote (for Ecuador residents)
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Visa sponsorship: No
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Posted about 1 month ago

Responsibilities & more

CGX Virtual Solutions is seeking a high-performing, part-time Virtual Assistant to support a results-driven business coach who empowers entrepreneurs to uncover hidden profits and scale sustainably through a structured coaching framework. This role requires a tech-savvy, solution-oriented professional who excels in communication, has a natural talent for organizing workflows, and is confident using modern tools—including ChatGPT or similar AI platforms. You’ll be supporting lead management, marketing tasks, scheduling, and backend business operations. Key responsibilities: 🔍 Lead management & follow-up: * Assist with lead generation research and outreach. * Follow up with leads via email, DM, or call with a friendly yet professional tone. * Update lead statuses and track performance within CRM tools. * Assist with creating lead nurture workflows and follow-up sequences. 🧰 Workflow & administrative support: * Conduct accurate data entry and maintain clean, organized digital records. * Help streamline systems and optimize backend workflows. * Create SOPs, forms, and internal resources as needed. * Use AI tools like ChatGPT to support writing, summarizing, or idea generation. 🗓️ Scheduling & client coordination: * Manage calendar and set up coaching calls, discovery sessions, and internal meetings. * Set up and manage Zoom meetings and ensure follow-up communications are timely. * Communicate with clients in a polished, articulate manner. 📈 Marketing & content support: * Help draft content and repurpose materials for social media and email campaigns. * Format email newsletters and marketing collateral. * Use AI and scheduling tools to support content workflows. * Monitor basic engagement metrics and flag trends or improvements. Required qualifications: * Bachelor’s degree in Business Administration or a related field. * Proven experience using ChatGPT or similar AI tools for business tasks. * Exceptional written and verbal communication skills in English. * Minimal or neutral accent with clear articulation on calls or Zoom. * Excellent problem-solving ability and a self-starting mindset. * Advanced Excel proficiency (formulas, reports, and pivot tables). * Familiarity with CRMs, Google Workspace, Zoom, and cloud file tools. * Strong attention to detail, professionalism, and follow-through. Nice to have: * Prior experience supporting a business coach, consultant, or online service provider. * Light design or branding skills using Canva or similar. * Familiarity with ClickUp, Trello, or project management tools. * Understanding of small business marketing or funnel strategy.

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