Executive VA for Business Coach & CEO at The Empire Builder | Torre
Executive VA for Business Coach & CEO
trending_up Invest in Torre
The Empire Builder

Executive VA for Business Coach & CEO

The Empire Builder
Posted by
M
star_border star_border star_border star_border star_border
star star star star star
(6) info
Emma
Emma
Emma highlights
This highlight was written by Emma’s AI. Ask Emma to edit it.
Full-time

Legal agreement: Contractor

Currency exchange and payroll taxes to be paid by:

Depends on the location of the candidate

Compensation
USD1k - 1.5k/month
Negotiable
location_on
Remote (specific timezone)
public
GMT-09:00 to GMT-01:00
Posted 5 months ago

Responsibilities

Executive Virtual Assistant - Job Description. Childcare Business Coach: Whiz Kidz Preschool is led by a passionate childcare business coach helping preschool and daycare owners build thriving, profitable businesses. We are on a mission to transform the childcare industry by empowering owners with the systems, strategies, and support they need to succeed. Our CEO is a busy entrepreneur balancing running a preschool company of 6 locations and a growing coaching business. We need a rockstar Virtual Assistant who can take ownership of daily operations and help scale our coaching side to the next level. The Role: Position: Executive Virtual Assistant. Type: Full-Time (40 hrs/week) or Part-Time (20-25 hrs/week). Location: Remote (Latin America preferred for time zone alignment, culture, and language). Hours: Monday-Friday, 9-5 MST with some flexibility. This Role Is Perfect For You If: - You thrive supporting a busy CEO and love being the "right hand." - You are obsessed with organization and nothing falls through the cracks. - You have worked with coaches, course creators, or online business owners. - You know GoHighLevel inside and out (not negotiable!). - You are proactive — you anticipate needs before being asked. - You communicate clearly and professionally in English. - You take ownership and treat the business like it is your own. Responsibilities: Coaching Business Support (Primary Focus - 60%): Lead Management & Appointment Setting: - Respond to inbound leads via DMs, email, and GoHighLevel. - Qualify leads using our proven scripts. - Book discovery/sales calls on CEO's calendar. - Follow up with no-shows and reschedule appointments. - Manage lead pipeline and update CRM daily. GoHighLevel Management: - Build and maintain automations, workflows, and funnels. - Manage email and SMS campaigns. - Troubleshoot tech issues within the platform. - Create reports on lead flow and conversion metrics. - Onboard new coaching clients into the system. Client Success & Customer Service: - Respond to client questions and support requests. - Send session reminders and follow-ups. - Manage client onboarding process. - Maintain client records and track progress. - Handle billing inquiries and coordinate with payment systems. Calendar Management: - Manage CEO's coaching calendar. - Confirm all appointments 24 hours in advance. - Send prep materials and call links to clients. - Reschedule and handle cancellations professionally. - Protect CEO's time by gatekeeping requests. Executive & Personal Assistance (40%): Email Management: - Monitor and organize inbox daily. - Draft responses for CEO review. - Flag urgent items and filter low-priority messages. - Unsubscribe from junk and maintain clean inbox. - Respond directly to routine inquiries. Travel Booking: - Research and book flights, hotels, and transportation. - Create detailed travel itineraries. - Handle reservations for conferences and events. - Manage loyalty programs and preferences. - Troubleshoot travel changes or issues. Administrative Support: - Manage personal and business to-do lists. - Coordinate with other team members or contractors. - Handle document organization (Google Drive, Dropbox). - Research tasks as assigned. - Light personal tasks as needed (appointments, orders, etc.). Requirements: Must-Have (Non-Negotiable): - GoHighLevel Expert: 2+ years hands-on experience building workflows, funnels, automations. - Coaching/Online Business Experience: Previously supported a coach, consultant, or course creator. - Appointment Setting: Proven track record converting leads to booked calls. - Excellent English: Written and verbal — professional, warm, and clear. - Reliable Tech Setup: Fast internet, backup power, quiet workspace. - Availability: Able to work during US Eastern business hours. - Proactive Communicator: You update without being asked and flag issues early. Nice-to-Have (Bonus Points): - Experience in childcare, education, or family services industry. - Christian, faith-based as coaching is faith-based. - Familiarity with Calendly, Zoom, Stripe, Google Workspace. - Canva skills. - Social media management (Instagram, Facebook). - Bilingual Spanish/English. Tools You Will Use: CRM & Automation: - GoHighLevel (primary). Calendar: - Google Calendar. - Calendly. Communication: - Slack. - Zoom. - WhatsApp. - Email. - Voxer. - Slack. Project Management: - Basecamp. - Notion. Documents: - Google Workspace. - Dropbox. Travel: - Google Flights. - Booking.com. - Expedia. Success Metrics: - 100% of leads receive a response within 2 hours during business hours. - 90%+ show rate for booked sales calls. - Inbox zero maintained daily. - Zero missed appointments or scheduling conflicts. - CEO's calendar is organized and protected. - Clients rave about their experience and communication. Compensation & Benefits: - Base Pay: $[1,000 - 1,500] USD/month (full-time). - Schedule: Monday - Friday, 9:30-5:30 PST. - Growth: Performance bonuses + raises based on results. - Training: Access to courses and tools to level up skills. Why Join Us?: - Work directly with a driven CEO making real impact. - Stable, long-term position (we want a partner, not a temp). - Flexible remote work from anywhere in Latin America. - Growth opportunities as the coaching business scales. - Be part of a mission that transforms childcare businesses and families. Hiring Timeline: - Applications Open: May 5 - May 15, 2026. - Video Interviews: Week of May 18, 2026. - Final Decision: 5/23/26. - Start Date: May 27, 2026. Please Do Not Apply If: - You do not have hands-on GoHighLevel experience. - You have never worked with a coach or online business. - You are looking for a temporary gig. - You cannot work US Arizona (MST) hours. - You need constant supervision to complete tasks. The Empire Builder is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment.
This job post is closed.