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Published 2 months ago
Responsibilities & more
Summary
We are looking for a highly organized, detail-oriented, and tech-savvy Team Support Administrator to assist with administrative tasks, presentation updates, communication follow-ups, and light social media support. This is a long-term, part-time role (flexible hours) with flexible scheduling as long as deadlines are met.
If you’re reliable, proactive, and enjoy supporting a growing team through structured admin and documentation work, we’d love to hear from you!
✨ Responsibilities
1. Administrative & Data Management
• Consolidate multiple contact lists into one organized spreadsheet
• Update and maintain mailing lists (add/remove contacts based on returned items)
• Prepare, send, and track investor or stakeholder mailers (content provided)
• Maintain accurate administrative records and digital file organization
• Support general recurring administrative tasks as needed
2. Presentation & Document Support
• Update weekly PowerPoint presentations
• Modify or replace slides while maintaining exact formatting, layout, and branding
• Ensure all files are fully compatible with Mac (Apple) systems
• Work with Microsoft Office (PowerPoint, Excel, Word)
• Prepare basic reports, summaries, or formatted documents
3. Communication & Follow-Up Support
• Provide timely progress updates
• Track responses from mailers or outreach lists
• Follow up on pending items or data corrections
• Ensure smooth coordination and meet project deadlines
4. Social Media Support
• Post content once a week to three established platforms
• Format content provided and create simple visuals when needed
• Follow existing templates or brand guidelines for consistency
✔ Requirements
• Must use an Apple/Mac computer
• Understanding of the healthcare or medical device field
• Proficient in Microsoft Office, especially PowerPoint and Excel
• Experience with Google Drive / Dropbox for file management
• Excellent English communication skills (written and verbal)
• Friendly, professional, and empathetic communicator
• Highly organized, detail-oriented, and a strong multi-tasker
• Self-starter: proactive, resourceful, and able to work independently
• Coachable and open to feedback
• Quick learner with strong problem-solving ability
🕒 Schedule
• flexible hours per week
• No fixed hour requirement; deadlines vary
• Preferably aligned with PST or a nearby time zone
💰 Rate
• $6–$7 per hour, depending on experience and skill level
Optionally, you can add more information later (benefits, pre-screening questions, etc.)