We are seeking a positive, proactive, growth minded and resourceful Virtual Assistant to support our property management operations. This role requires someone who can handle both day-to-day tasks and strategic projects, ensuring that nothing falls through the cracks while helping leadership focus on growth and innovation.
The ideal candidate will be highly organized, a great communicator, comfortable working remotely, and uses Ai regularly. This position requires availability on weekends and weekdays.
Key Responsibilities
-Direct Support
-Work closely with the Director of Asset Management to ensure smooth operations.
-Double-check that all systems, websites, and property listings are up-to-date, accurate, and functioning properly.
-Administrative & Organizational Support
-Update documents, spreadsheets, property management software, trackers, and databases regularly.
-Write up agendas, SOPs, and organize notes into actionable items.
-Upload and manage documents, keeping files structured and accessible.
-Create weekly lesson plans or training outlines as needed for team development.
-Communication & Coordination
-Receive and handle calls/messages on weekends when needed.
-Draft and send professional emails and written communications.
-Make outbound calls for fact-finding, follow-ups, or vendor coordination.
Project & Task Management
-Support ongoing projects, ensuring deadlines are met.
-Research and report back with clear summaries and recommendations.
-Help prioritize and track important tasks to keep leadership on schedule.
Problem Solving & Innovation
-Explore new tools, methods, and solutions to improve workflows.
-Anticipate needs and suggest ways to enhance efficiency.
Qualifications
-Strong written and verbal communication skills.
-Ability to research deeply and summarize findings effectively.
-Experience with spreadsheets, project management tools, and document organization.
-Comfortable with making calls, sending emails, and coordinating with different stakeholders.
-Highly organized, detail-oriented, and able to manage multiple tasks.
-Knows how to operate: Excel, Word, Google, Gmail, Google Drive, Ai tools etc
Personal Values & Work Ethic
We are looking for someone who embodies the following values:
-Positive Attitude – Brings energy and optimism to daily tasks.
-Great Communicator – Clear, professional, and concise in all forms of communication.
-Growth Mindset – Eager to learn, adapt, and grow with the role.
-Resilient & Works Well Under Pressure – Stays composed and effective even in fast-paced or stressful situations.
-Accountable & Trustworthy – Open to making mistakes, learning from them, and taking ownership.
-Organized & Reliable – Keeps tasks, projects, and documents in order.
-Hard-Working & Proactive – Doesn’t wait for direction; takes initiative.
Why This Role Matters
As our Virtual Assistant, you’ll be a critical partner working hand-in-hand with the Director of Asset Management to keep systems, listings, and operations running smoothly. You’ll help the team stay organized, focused, and aligned on priorities—directly supporting the growth and success of the company.
