What You’ll DoHere’s how you’ll help us bring our mission to life and show up as a Trusted Partner:System Administration & Configuration: The Sr HubSpot Administrator will own day-to-day configuration and governance of HubSpot, manage user roles, permissions, and system settings across multiple brands and BUs, establish and enforce governance standards for naming conventions, workflows, and reporting, and maintain sandboxes and change control processes to ensure stability and audit readiness.Data Management & Integration: This role will also be responsible for maintaining clean, accurate, deduplicated data within HubSpot and connected systems, and will ensure seamless and reliable integration with Salesforce, troubleshoot sync errors, manage data flow during M&A dataset migrations, and partner with Marketing Ops and Sales Ops to refine lead scoring, lifecycle management, and ICP alignment.Workflow & Automation: The Sr Admin will build, test, and manage marketing automation workflows including lead routing, and nurture, balance enterprise-wide standards with brand-level customization needs, and optimize processes that improve lead management, conversion, and campaign execution.Governance & Compliance: This team member will establish and maintain governance processes for HubSpot data security, access controls, and compliance (GDPR, CAN-SPAM, CCPA), serve as the go-to resource for troubleshooting, platform-related questions, and change control, and document and communicate system changes to ensure alignment across Enterprise Architecture and Marketing Ops.Training, Support, & Reporting: The Administrator will develop and maintain HubSpot native dashboards and reports that track funnel performance and attribution, provide reporting on data hygiene, compliance (opt-out/Do Not Contact), and system performance, train and support Marketing and Sales resources on HubSpot best practices, and serve as the subject-matter expert and advocate for HubSpot adoption and proper usage across the portfolio.How Success is MeasuredDelivery Timeline Adherence: ≥90% of work delivered by established due dateEscaped Defect Rate: ≥90% of work delivered without escaped defect(s)Requestor Satisfaction: ≥97% CSAT rating in requester feedbackWhat You Bring3–5 years of hands-on HubSpot administration experience (Marketing Hub specifically), with strong knowledge of Salesforce CRM and HubSpot CRM integration best practices and HubSpot native connectorExperience administering HubSpot in a complex environment with multiple BUs or brandsExtensive experience managing HubSpot lifecycle stages, lead scoring, workflows, and multi-brand campaign structuresExperience configuring and delivering Marketing reports and dashboard using HubSpot native reporting tools, with proven ability to generate insights from data and translate them into actionable strategiesFamiliarity with compliance frameworks (GDPR, CCPA, CAN-SPAM) as they apply to marketing systemsProficiency in data governance, deduplication, normalization, and integration with third-party tools (ZoomInfo, LinkedIn Ads, etc.)Strong understanding of SaaS administration best practices, including identity management, system integrations, and data governance; experience with APIs, Zapier, or middleware tools a plusExcellent communication skills with a track record of partnering cross-functionally with Marketing, Sales, and IT teams; comfortable balancing enterprise standards with brand-level needsHubSpot Admin, HubSpot Marketing Software, and/or Salesforce Admin certifications requiredReady to Join?If you’re excited to bring your ideas, energy, and expertise to a team that’s shaping the future of healthcare, we can’t wait to hear from you. Apply today and let’s make healthcare simpler, smarter, and Better.Together.The Fine Print (That Really Matters)At PracticeTek, we determine compensation by considering market data, internal equity, and each candidate’s skills and experience. For this position, we reasonably expect to pay between $100,000-$110,000/Yr. This role is also eligible for benefits, including health, dental, vision, paid time off, 401(k) with company match, and may be eligible for additional compensation such as bonuses or equity, as applicable.PracticeTek is an Equal Opportunity Employer. We are committed to creating an inclusive environment where all employees feel valued and supported. All qualified applicants will receive fair treatment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, age, disability, veteran status, genetic information, marital status, uniformed service status, or any other characteristic protected under applicable law.This job description is not a contract of employment and does not alter the at-will relationship between PracticeTek and its employees.
