Operations Systems Coordinator (LATAM / Remote) at UCity Philly Rentals, SoundMind, SoundMind Wellness PLLC | Torre
Operations Systems Coordinator (LATAM / Remote)
Report
UCity Philly Rentals
SoundMind
SoundMind Wellness PLLC

Operations Systems Coordinator (LATAM / Remote)

UCity Philly Rentals
SoundMind
SoundMind Wellness PLLC
Posted by
Hannah McLane
J
star_border star_border star_border star_border star_border
star star star star star
(58) info
Emma
Emma
You'll stabilize vital operations for pioneering ventures in health, education, and hospitality.
Emma highlights
This highlight was written by Emma’s AI. Ask Emma to edit it.
Freelance
Recurrent
Compensation
USD10 - 14/hour
Non-negotiable
location_on
Remote (specific timezone)
public
GMT-09:00 to GMT-01:00
skeleton-gauges
You have opted out of job matches in .
To undo this, go to the 'Skills and Interests' section of your preferences.
Review preferences
Posted 16 days ago

Requirements and responsibilities

Part-time | Project-based operational systems cleanup & organization We are a small but growing ecosystem of companies spanning healthcare, education/training, retreats, and hospitality operations. We are looking for a highly organized, systems-oriented consultant to help stabilize and improve our internal operational infrastructure during a transition period. This is a collaborative support role focused on organization, documentation, permissions cleanup, and workflow clarity. We are looking for someone practical, calm, detail-oriented, and comfortable working within defined structures. This is a project-based position with possibility growing into a longer-term operations position depending on fit. This role is intentionally scoped and procedural rather than executive-level operational leadership. We are very proud of our companies, and hope you are as inspired as we are to help us get the backend organized. Our companies include: 1. SoundMind Wellness PLLC: SoundMind Wellness is an integrative medical clinic in Philadelphia, pioneering access to psychedelic-assisted psychotherapy through ketamine-assisted psychotherapy with a psychodynamic and holistic model of care. SoundMind Wellness stands at the forefront of psychedelic-assisted therapy, pioneering approaches that prioritize ethics, equity, and innovation. Our experienced team, rooted in a philosophy of inclusivity and respect, is dedicated to delivering therapies that not only heal but also empower and transform. We are currently hiring an Clinical Operations Coordinator for this company as well. 2. SoundMind Institute: This is a leading psychedelic training and education organization in the US, dedicated to preparing ethical, skilled facilitators in psychedelic‑assisted therapy. They offer comprehensive programs that blend clinical science, psychodynamic techniques, ceremonial plant medicine, and somatic approaches while emphasizing ethics, inclusion, and community support across global training settings. 3. Rental Portfolio in Philadelphia PA: UCity Philly Rentals is a boutique property management company in Philadelphia PA. Our mission is creating beautiful spaces where people feel safe at home. The 13 units are contained in 2 separate properties, very close to many Universities (UPenn, Drexel, Jefferson, others). What started as a passion project in 2014 has grown into a thriving 13-unit portfolio in Philadelphia. We recently hired an Operations Manager (from Torre!) to help manage this business. -- The Position -- This is a remote role focused on operational systems organization, access management, and workflow cleanup — not software engineering or advanced cybersecurity. Core Areas of Work •⁠ ⁠Google Workspace organization •⁠ ⁠Shared Drive structure + permissions •⁠ ⁠Access audits across company tools/platforms •⁠ ⁠Password manager setup (likely 1Password) •⁠ ⁠User onboarding/offboarding workflows •⁠ ⁠Role-based permissions organization •⁠ ⁠Documentation/SOP creation •⁠ ⁠General operational systems cleanup Platforms We Use •⁠ ⁠Google Workspace •⁠ ⁠Squarespace •⁠ ⁠Stripe •⁠ ⁠QuickBooks Online •⁠ ⁠DocuSign •⁠ ⁠Slack •⁠ ⁠Calendly •⁠ ⁠Airbnb/Vrbo systems •⁠ ⁠Various healthcare/training platforms •⁠ ⁠Charm EHR (for medical clinic) •⁠ ⁠Notion •⁠ ⁠Bank of America and other banking platforms Ideal Background We are looking for someone with experience in: •⁠ ⁠operations systems •⁠ ⁠SaaS administration •⁠ ⁠Google Workspace administration •⁠ ⁠remote team infrastructure •⁠ ⁠onboarding/offboarding systems •⁠ ⁠identity/access management •⁠ ⁠workflow organization •⁠ ⁠startup operations NOT looking for: •⁠ ⁠aggressive enterprise IT rebuilds •⁠ ⁠heavy cybersecurity consulting •⁠ ⁠software development •⁠ ⁠overly complex solutions Ideal Traits •⁠ ⁠calm and organized •⁠ ⁠trustworthy/discreet •⁠ ⁠excellent documentation habits •⁠ ⁠practical problem solver •⁠ ⁠able to simplify systems •⁠ ⁠comfortable working asynchronously •⁠ ⁠strong communication, near-fluency in English is great. We also have many Spanish-speaking members so Spanish is also important. Structure •⁠ ⁠Remote •⁠ ⁠Approximately 15-20 hrs/week initially, initially 1-2 months and then evaluation regarding extension to longer
Closes in:
0
days
0
hours
0
min
0
sec
Optionally, you can add more information later (benefits, pre-screening questions, etc.)

Thank you

Thank you

check_circle

Payment confirmed

Torre Hunt

Torre Hunt

A member of the Torre team will contact you shortly

In the meantime, continue adding information to your job opening.