A real estate virtual assistant works closely with real estate agents, brokers, property managers, investors, and clients to ensure smooth daily operations and successful property transactions. The Real Estate VA supports sales, marketing, administrative tasks, and client communications while helping maintain strong relationships with buyers, sellers, and vendors.TASKS:Managing inbound and outbound calls with buyers, sellers, tenants, brokers, lenders, and other stakeholders regarding property inquiries, showings, follow-ups, and transaction updates;Maintaining excellent phone etiquette and professional communication at all timesManaging and updating CRM systems such as KVCORE, Follow Up Boss, Salesforce, HubSpot, or other real estate CRMsAssisting with listing management, including uploading property details to MLS platforms, coordinating photography, and ensuring listing accuracyQualifying leads and conducting follow-ups via phone, email, and SMS campaignsProviding administrative support that includes: data entry, appointment scheduling, email management, document preparation and contract assistance, calendar management and time-keepingCoordinating transactions by communicating with escrow officers, lenders, inspectors, appraisers, and clients to ensure deadlines are metPreparing marketing materials such as flyers, brochures, social media posts, and email campaignsManaging social media accounts and online listings to enhance brand visibilityMaintaining accurate records of transactions, listings, and client communicationsEstablishing and nurturing professional relationships by acting as a primary liaison between clients and the real estate teamEnsuring confidentiality of client and company information at all timesSupporting property research, market analysis, and comparative market analysis (CMA) preparation.RequirementsQUALIFICATIONS:Must have excellent verbal and written English communication skillsPrior experience in call handlingFamiliarity with real estate terminology, contracts, and transaction processesExperience working with MLS systems and real estate CRMs is highly preferredExperience working with Google Workspace and/or Microsoft Office is a plusKnowledge of digital marketing tools (e.g., Canva, Mailchimp, social media platforms) is a plusStrong attention to detailHighly organized and able to manage multiple deadlinesImpartial and professional in handling confidential informationComputer savvy and comfortable learning new software toolsOpen to working night shifts.MINIMUM SYSTEM REQUIREMENTS:PRIMARY SYSTEMComputer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higherComputer Memory/RAM: 8.00 GBComputer Operating System: At least Windows 11 64-bit or macOS VenturaHeadset: Any USB-type headset with noise-cancelling featureCamera: Capable of a clear and crisp video outputBACK-UP SYSTEMOPTION 1 (BACKUP SYSTEM):Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higherComputer Memory/RAM: 8.00 GBComputer Operating System: at least Windows 11 64-bit or macOS VenturaHeadset: Any USB-type headset with noise-cancelling feature (Optional)OPTION 2 (POWER SUPPLY - UPS):Must be capable of powering your work station for at least 3 hoursTypically a device with 240Wh or higher will be sufficientMust be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)PRIMARY INTERNET CONNECTIONDSL / Fiber Connection - Minimum of 100mb/s contractedBACK-UP INTERNET CONNECTIONMinimum of 20mb/s (Cell)RECOMMENDED SYSTEM REQUIREMENTSPRIMARY SYSTEMComputer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higherComputer Memory/RAM: 16.00 GBComputer Operating System: At least Windows 11 64-bit or macOS TahoeHeadset: Any USB-type headset with noise-cancelling featureCamera: Capable of a clear and crisp video outputBACK-UP SYSTEMOPTION 1 (BACKUP SYSTEM):Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higherComputer Memory/RAM: 16.00 GBComputer Operating System: At least Windows 11 64-bit or macOS TahoeHeadset: Any USB-type headset with noise-cancelling featureCamera: Capable of a clear and crisp video outputOPTION 2 (POWER SUPPLY - UPS):Must be capable of powering your work station for at least 3 hoursTypically a device with 240Wh or higher will be sufficientMust be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)PRIMARY INTERNET CONNECTIONDSL / Fiber Connection - Minimum of 500mb/s contractedBACK-UP INTERNET CONNECTIONMinimum of 20mb/s (Cell or wired)BenefitsRATE AND REWARDS:Starting rate is $800 (USD) monthlyEmployment Type: Independent ContractorFree TrainingPaid Time OffsHMO CoverageOptical RewardsPerformance-Based IncreasePermanent Work From Home
