You have opted out of job matches in .
To undo this, go to the 'Skills and Interests' section of your preferences.
Posted 4 months ago
Requirements and responsibilities
Location: Remote to start, with an expectation to transition to our future office in Quito.
Key Responsibilities
- Support day-to-day coordination of projects across multiple teams (SCADA, SOAP, IT, HR, Finance).
- Create and maintain project schedules, meeting notes, action items, and task trackers.
- Coordinate communication between internal teams and external clients.
- Assist with preparing project documentation such as SOWs, POs, onboarding forms, and client templates.
- Track project deliverables and follow up with team members to ensure deadlines are met.
- Support timesheet collection and validation for client billing.
- Gather information for weekly updates, project reports, and progress summaries.
- Assist with resource planning, onboarding of new team members, and project logistics.
- Maintain organized project files and ensure documentation is up to date.
- Schedule meetings, prepare agendas, and manage calendars across multiple time zones.
- Identify delays or risks and escalate issues to management as needed.
- Ensure compliance with client processes and internal PipeCom procedures.
- Perform ad hoc tasks and special assignments as required to support project and operational needs.
Qualifications
- 2–4 years of experience in project coordination or administrative support.
- Bachelor’s degree in Business, Administration, Engineering, or related field.
- Strong organizational and multitasking skills.
- Excellent communication skills (written and verbal).
- Proficiency with Microsoft Teams, Excel, SharePoint, and tracking tools.
- Ability to work effectively with cross-border teams in different time zones.
- High attention to detail and strong follow-through.
- Bilingual (Spanish/English) required.
- Experience with technical teams or the energy/IT sector is an asset.
Optionally, you can add more information later (benefits, pre-screening questions, etc.)