Executive Assistant at Sofia Manzanilla Headhunting | Torre

Executive Assistant

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Full-time

Legal agreement: Contractor

Currency exchange and payroll taxes to be paid by:

Candidate

Compensation USD7/hour
Non-negotiable
location_on
Remote (for Mexico residents)
Remote (for Argentina residents)
Remote (for Peru residents)
Remote (for Colombia residents)
Posted 9 months ago

Responsibilities


Requirements and Responsibilities Administrative & Calendar Management * Own the CEO’s calendar, including scheduling, prioritizing, and protecting focus time. * Prepare meeting briefs and coordinate logistics for all internal and external meetings. * Manage daily task tracking, to-do lists, and progress updates. * Handle travel arrangements, itineraries, reservations, and trip documentation. Communication Management * Manage inbox prioritization, draft responses, and flag urgent items. * Coordinate relationship outreach, follow-ups, and stakeholder communications. * Maintain clean and updated contact records and CRM information (Clay, Notion). * Prepare daily summaries, memos, structured updates, and reports. Operational Support * Process reimbursements, track receipts, and reconcile credit card statements. * Manage document organization, contract filing, and e-signature routing. * Order office supplies, gifts, and materials as needed. * Support conference follow-ups, attendee coordination, and travel logistics. Execution Excellence * Anticipate needs for meetings, trips, deliverables, and logistics. * Maintain confidentiality across all communications and documentation. * Ensure on-brand, timely, and professional interactions with internal and external stakeholders.

Indefinitely open

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