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10 days ago
Requirements and responsibilities
Overview20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.A growing design-build general contracting company is seeking a highly organized Administrative Virtual Assistant to support the Business Partner/Project Manager. This role is essential to improving internal organization, maintaining consistent communication, and ensuring projects and tasks no longer fall through the cracks. The ideal candidate is proactive, detail-oriented, and able to manage administrative operations with minimal oversight.The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.Scope of ServicesContractors will be required to provide services that align with the following client tasks:Calendar & Schedule ManagementFully manage and maintain the Business Partner’s calendar.Ensure all meetings, tasks, and follow-ups are properly scheduled (“If it’s not in the calendar, it is not happening.”)Proactively organize timelines and maintain structured scheduling habits.Email & Communications ManagementSort, respond to, and manage emails on behalf of the Business Partner.Maintain professionalism in all communications, especially with clients and external partners.Provide timely updates and flag urgent matters.Administrative SupportHandle various administrative, clerical, and operational tasks that remove burden from the Business Partner.Maintain and update internal documents, files, lists, and project-related information.System & Software AdministrationPerform daily admin tasks inside company systems, including:Go High LevelJob TrendGoogle ChatEnsure data is accurate, updated, and organized across platforms.Project Support & CoordinationAssist with project-related tasks without directly managing projects.Provide administrative follow-up to ensure tasks move forward smoothly.Support the Business Partner in maintaining communication and delivery consistency.Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.SkillsThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:Organizational StrengthExceptional ability to maintain structure, create organized systems, and keep tasks on track.Strong calendar management discipline.Communication ExcellenceStrong written and spoken English; client-facing experience preferred.Ability to provide assurance, clarity, and professionalism in external communication.Technical ProficiencyExperience with or ability to quickly learn:Go High LevelJob TrendGoogle ChatGeneral administrative tools (Google Workspace, spreadsheets, task lists, etc.)Work Habits & MindsetHigh-level thinker with a results-driven mindset.Takes ownership; moves work forward quickly and efficiently.Prefers clarity, structure, and accountabilitySchedule RequirementsMust have daily overlapping working hours with Hawaii Time (HST).Some collaboration may also connect with Texas time zones.Work ScheduleContracted Hours per Week: 20 HoursScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)Daily Working Time: flexible, HSTNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.Terms of EngagementContractors will operate under a Master Services Agreement and a Statement of WorkThis is not an offer of employment; contractors are not employees of 20four7VA or any clientAll compensation is processed through 20four7VA according to the terms of the engagementRole Summary & RequirementsREQUIRED SERVICE: Administrative SupportREQUESTED EXPERIENCE TIER LEVEL: Junior to Senior LevelContracted Hours per Week: 20 hours/weekDaily Working Time: Flexible, Hawaiian timeScheduled Working Days: Monday-FridayNumber of VAs: 1GENDER PREFERENCE: NoneLANGUAGES SPOKEN/PREFERENCE: EnglishACCENT PREFERENCE: Near NativeREGION PREFERENCES: AnyWhat we offerCompetitive ratesWeekly paymentsVarious open roles are availableFree training and upskillingConstant support and guidanceA vibrant community always ready to support youAnd more!APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.Log in using your 20four7VA-issued email address to access the portal.If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. 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