Position SummaryJob Title: Virtual Event Production Intern (Virtual Learning & Government Meetings)Position Descriptiont’s an exciting time to join a rapidly growing small business! Rainmakers Strategic Solutions, LLC, a certified SBA 8(a) and Economically Disadvantaged Women-Owned Small Business (EDWOSB), is expanding capabilities in the government healthcare space to support an expanding portfolio of federal healthcare clients.We are seeking a Virtual Event Production Intern to support the planning and execution of high-quality virtual and hybrid events, including webinars, trainings, educational sessions, stakeholder meetings, and focus groups. This internship offers hands-on experience in virtual event production, learning design support, and government meetings while working closely with experienced facilitators, and project teams.The intern will support behind-the-scenes event operations, help ensure smooth session flow, assist with participant experience, and gain practical exposure to professional virtual event production.Key ResponsibilitiesAssist event leads in preparing run-of-show documents, agendas and production checklistsSupport speaker and facilitator preparation, including scheduling rehearsals and tech checksHelp create and send event invitations, reminders, and registration communicationsDraft clear participant-facing materials such as access instructions, agendas, and support guidanceSupport setup and configuration of virtual platforms (e.g., Zoom or Microsoft Teams), including basic settings, roles, and recordingsAssist with live event production by monitoring chat, Q&A, polls, and participant engagementHelp manage breakout rooms, including assignments, timekeeping, and transitions back to the main sessionProvide real-time technical support to participants and presenters, escalating issues as neededObserve and learn virtual facilitation and engagement best practicesAssist with post-event tasks such as organizing recordings, attendance lists, polls/Q&A exports, and follow-up emailsContribute to documentation of lessons learned and updates to templates or playbooksPosition RequirementsEducation(Degree, area(s) of study) Currently pursuing or recently completed a bachelor’s degree in communications, Marketing, Event Management, Instructional Design/Learning, Public Health, or a related fieldRelevant KnowledgeStrong organizational skills and attention to detailClear written and verbal communication skillsComfort learning new technology and following technical instructionsAbility to stay calm, professional, and helpful in live virtual environmentsInterested in virtual events, online learning, or government meetingsAbility to work collaboratively with a remote teamYears of ExperienceNo prior professional event production experience requiredExperience with virtual meetings, webinars, student organizations, or campus events is a plusSoftware ProficiencyFamiliarity with Zoom and/or Microsoft Teams preferredGeneral comfort using email, Microsoft Office (Word, Outlook, PowerPoint). And similar toolsAvailabilityAbility to work a consistent schedule during business hoursFlexibility to support occasional early morning, evening, or extended sessions based on event needs
