AssetWatch serves global manufacturers by powering manufacturing uptime through the delivery of an unparalleled condition monitoring experience, with a passion to care about the assets our customers care for every day. We are a devoted and capable team that includes world-renowned engineers and distinguished business leaders, united by a common goal – To build the future of predictive maintenance.
We are seeking a highly organized and detail-oriented Staff Accountant to join our team. The Staff Accountant will be responsible for a variety of accounting tasks, reporting to Director of Finance, including accounts payable, payroll, vendor management, banking activities and general financial administration. This role requires strong analytical skills, attention to detail, and the ability to work independently while managing multiple priorities.
Responsibilities:
- Invoice Processing: Receive and review invoices from various third party sources, including email, mail, and electronic submission. Enter invoices into the accounting system, accurately and in a timely manner. Route invoices for approval according to established procedures
- Payment Processing: Prepare and process payment batches, ensuring adherence to payment terms and company policies. Generate electronic checks, initiate electronic payments, or prepare payment files for review and authorization. Maintain accurate payment records and supporting documentation.
- Vendor Management: Maintain vendor accounts, including contact information, payment terms, and tax details. Respond to vendor inquiries regarding payment status, invoice discrepancies, and other AP-related matters. Collaborate with internal departments to resolve any vendor-related issues or disputes.
- Payroll Processing: Review timesheets, calculate and process employee wages, salaries, bonuses, commissions, and other payroll-related items. Enter payroll data into the payroll system accurately and in a timely manner. Collaborate with the HR team to ensure accurate and timely data flow between HR and payroll systems.
- Cash Management: Monitor and manage daily cash positions to ensure sufficient funds are available to cover expenses and payroll. Forecast cash flow requirements and coordinate with the finance team to initiate fund transfers as needed. Review bank statements and reconcile cash balances regularly to identify and resolve any discrepancies.
- Banking Operations: Serve as the primary point of contact for banking relationships, maintaining strong working relationships with bank representatives. Monitor bank fees and service charges, ensuring appropriate documentation and approval for fees incurred. Coordinate with the finance team to ensure accurate and timely processing of bank transactions, including deposits, wire transfers, and electronic fund transfers.
- Credit Card Program Administration: Manage credit card accounts, including issuing new cards, canceling cards, and updating account information. Work closely with the finance team to reconcile credit card transactions in the general ledger. Collaborate with the finance team to leverage credit card benefits and rewards programs.
- Month-end Close and Reporting: Assist with month-end close activities related to accounts payable, such as accruals and reconciliations Generate AP-related reports, including aging reports, open invoice reports, and vendor statements.
