Role Details:
- Executive Assistant.
- 100% Remote.
- Schedule: Full Time, 9:30am to 6:30pm Eastern Time (EST).
- English Level: C1/C2 (Near-Native to Fluent).
- Hiring Countries: Colombia, Nicaragua, Ecuador, El Salvador, Guatemala, Honduras, Venezuela.
- Rate: 4,000,000 to 4,500,000 COP per month if in Colombia, or $1,080 to $1,215 USD for other countries.
About the Role:
- We are looking for a highly organized and proactive Executive Assistant to support day-to-day business operations and executive priorities.
- This role combines executive support, client communication, payment administration, and cross-team coordination.
- The ideal candidate is professional, resourceful, and confident communicating with clients while keeping multiple projects organized and on track.
Key Responsibilities:
- Manage calendars, meetings, and executive scheduling.
- Respond to client inquiries via email and video meetings.
- Manage client payments, subscriptions, and billing follow-up.
- Track client hours and ensure records remain accurate.
- Coordinate with internal teams, including Recruitment and Marketing, to ensure projects move forward efficiently.
- Prepare meeting notes and follow up on action items.
- Maintain organized documentation, reports, and administrative systems.
- Handle confidential information and provide general executive support.
Requirements:
- Previous experience as an Executive Assistant or Operations Assistant.
- Excellent organizational and time management skills.
- C1/C2 English with outstanding written and verbal communication skills.
- Professional presentation and confidence on video calls.
- Experience managing client communications.
- Comfortable handling payments, subscriptions, and basic administrative finance tasks.
- Strong proficiency with Google Workspace and Microsoft Office.
- Ability to multitask, prioritize, and work independently.
- High level of discretion, reliability, and professionalism.
