Job Title: Remote Strategic Partner to Founder (Recruiting Agency Ops) - 100% Work From Home
Location: Remote from Latin America
Position Type: Full-time
Salary: $2,000 USD/month
Schedule: Monday - Friday, 9:00 AM - 5:00 PM Pacific Time
About HireLatam: HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies.
Our Client: A recruiting firm focused on delivering high-quality talent solutions through structured processes, strong client relationships, and operational excellence. They are building a systems-driven organization designed to scale efficiently while maintaining a high standard of service for both clients and candidates.
About the Role: We are looking for a calm, structured, systems-driven operator to act as a strategic execution partner to the founder. This role blends executive operations, recruiting operations, systems management, documentation, and cross-functional alignment. You will bring clarity, organization, and operational consistency to a fast-moving environment, ensuring priorities are executed and workflows run smoothly. You are the founder's second brain, translating vision into structured plans, building scalable processes, and maintaining the operational rhythm of the business.
Key Responsibilities - Founder Enablement and Executive Partnership:
- Translate founder vision into structured plans, workflows, and priority roadmaps.
- Maintain executive cadence: agendas, follow-ups, tracking systems, and accountability.
- Organize information, decisions, and next steps into clear documentation.
- Anticipate needs and operate with high autonomy, reducing founder load.
- Support strategic decision-making through dashboards, reporting, and structured communication.
Key Responsibilities - Operations and Systems Management:
- Build SOPs, process documentation, and scalable operational frameworks.
- Implement and optimize systems across ATS, CRM, project management, and automation tools.
- Maintain operational visibility through dashboards, trackers, and structured reporting.
- Identify inefficiencies and design workflows that improve clarity and execution.
- Manage cross-functional coordination to ensure alignment and timely delivery.
Key Responsibilities - Recruiting Operations:
- Manage ATS pipelines, candidate flow, and data hygiene.
- Support sourcing strategy, outreach campaigns, and candidate coordination.
- Document hiring processes and maintain consistency across recruiting workflows.
- Prepare candidates, schedule interviews, and manage communication with professionalism.
- Implement automation and tools to streamline recruiting operations.
Key Responsibilities - Cross-Functional Alignment:
- Ensure communication flows smoothly between founder, team members, and external partners.
- Track deadlines, deliverables, and project milestones.
- Maintain structured documentation that keeps everyone aligned and accountable.
Who You Are:
- Calm, structured, and highly organized communicator.
- Systems thinker who creates clarity from ambiguity.
- Low-ego, high-ownership operator with strong follow-through.
- Comfortable working directly with a founder in a fast-moving environment.
- Strong writer with excellent documentation skills.
- Tech-savvy: ATS, CRM, automation tools, AI tools, dashboards.
- Able to manage multiple priorities independently.
- Executive presence with mature judgment and discretion.
- Strong written and verbal English skills, native or fully fluent.
Preferred Tools:
- ATS: Ashby, Juicebox, Workable, JazzHR
- CRM: HubSpot, Salesforce
- Project tools: Notion, ClickUp, Monday
- Automation: Zapier, AI productivity tools
Please Note: This role requires a strong operational and systems mindset within a startup environment. Candidates coming from purely recruiting backgrounds, administrative-only roles, or creative-focused positions will not be a match. We are looking for someone comfortable with tools and technology, who learns quickly, solves problems independently, and thrives in flexible, fast-moving workflows.
