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Responsibilities
Position Details:
- Job Title: Assistant Project Manager / Operations Coordinator.
- Location: Remote from Latin America.
- Position Type: Full-time.
- Salary: $1,500–$1,750 USD/month, depending on experience.
- Schedule: Monday–Friday, business hours Pacific Time.
Key Responsibilities:
- Support Project Managers with day-to-day project coordination and operational tasks.
- Communicate professionally with vendors, subcontractors, clients, and internal stakeholders.
- Track project timelines, deliverables, pending tasks, and follow-ups.
- Maintain and update project management systems, especially Notion.
- Organize project documentation, contracts, proposals, invoices, and operational records.
- Maintain detailed Excel spreadsheets, trackers, reports, and data records.
- Review invoices, accounts, and financial records for accuracy.
- Assist with scheduling, administrative support, and project follow-up activities.
- Help ensure projects remain organized, compliant, and on schedule.
- Collaborate closely with project managers and company leadership on operational initiatives.
Must-Have Requirements:
- Native or near-native English, both written and spoken.
- Strong professional communication skills, especially by phone and email.
- Strong hands-on experience using Notion for project tracking, workflows, documentation, databases, and task management.
- Strong Excel skills, including maintaining trackers, organizing reports, working with formulas, and reviewing data for accuracy.
- Experience in project coordination, operations coordination, administrative support, or a similar role.
Preferred Qualifications:
- Experience working with vendors, subcontractors, or external service providers.
- Previous experience in facilities services, construction, maintenance, operations, or property-related services.
- Basic accounting or bookkeeping knowledge.
- Familiarity with contracts, invoicing, procurement, or vendor management workflows.
- Experience supporting U.S.-based companies or clients.
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