Healthcare Executive Assistant at Assistantly LLC | Torre

Healthcare Executive Assistant

Full-time

Legal agreement: Contractor

Currency exchange and payroll taxes to be paid by:

Candidate

Base compensation
USD12 - 14/hour

+ Bonuses (up to 5% of base compensation)

+ Health insurance

Negotiable
location_on
Remote (for Argentina residents)
Remote (for Bolivia residents)
Remote (for Brazil residents)
Remote (for Chile residents)
Posted about 21 hours ago

Responsibilities


About: - This role exists to give a traveling OBGYN the operational backbone she needs to run her own practice while on the road. - The executive assistant owns her inbox, calendar, travel, and expenses so her attention stays on patients. - The right person is organized, reliable, and decides on their own what needs the physician's attention first. - This is dedicated, full-time work designed for meaningful impact, stability, and professional growth. - You will be the trusted right hand of a solo practitioner, with real ownership of the day-to-day and room to grow alongside the practice. Responsibilities: - Manage the physician's inbox and calendar. - Triage messages. - Draft replies. - Flag what needs her attention today. - Book and manage travel for weekly or monthly clinical assignments, including calls to airlines and staffing agencies. - Record and categorize expenses in QuickBooks. - Keep records ready for the CPA. - Track medical license renewals, continuing education courses, and professional deadlines on a weekly review. - Support the practice website. - Run light social media, including creating simple graphics in Canva. - Ask clarifying questions, give detailed updates, and check in at natural points so nothing slips. Qualifications: - 3+ years as a remote executive assistant for a US-based professional. - Experience supporting a physician or healthcare client, with a working knowledge of HIPAA. - Fluent English and comfortable on the phone. - Reliable and self-directed: shows up every day and prioritizes without being told. - Comfortable creating simple graphics and light marketing assets in Canva. - QuickBooks experience preferred. - Website or social media experience preferred. Tools You'll Use: - Design & Social: Canva, practice website, and social media platforms. - Finance & Admin: QuickBooks. Benefits: - Competitive salary. - Paid US holidays. - Paid wellness days. - Health & wellness allowance. - Monthly profit sharing. - Long-term placement with real growth. - Continuous upskilling in AI and executive support for healthcare professionals. - Dedicated success coaching and support.
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