Logistic Bookkeeper and Assistant at Globaltize | Torre
Logistic Bookkeeper and Assistant
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Globaltize

Logistic Bookkeeper and Assistant

Globaltize
Posted by
Paula Ebio
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Emma
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You will drive operational excellence and strategic growth as a key partner to leadership.
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Full-time
Compensation
USD2k - 2.6k/month
Negotiable
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Remote (for Belize residents)
Remote (for Costa Rica residents)
Remote (for El Salvador residents)
Remote (for Guatemala residents)
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Posted 5 months ago

Requirements and responsibilities

Logistic Bookkeeper and Assistant Region: LATAM (Preferred for time zone and English fluency) Hours Schedule: 40 hours/week, aligned with U.S. business hours Time Zone: EST/CST Salary: Depending on experience About Company and Role A U.S.-based flooring company focused on excellence in service and distribution is expanding and seeking a proactive, highly organized Executive Assistant to support the leadership team with administrative duties, communications, operations, and light marketing coordination. This person will act as a right hand to the founders and play a key role in improving internal systems, communications, and execution. This is a remote, full-time role that requires professionalism, autonomy, and initiative. The ideal candidate will be a career Executive Assistant who thrives in a fast-moving environment and is eager to grow alongside a scaling business. Key Responsibilities * Manage calendars, schedule meetings, and coordinate appointments for company leadership. * Handle incoming emails, phone calls, and inquiries using company-provided credentials. * Manage data entry, client communications, and pricing documentation. * Prepare container reports and assist in ocean freight and logistics tracking. * Maintain and organize internal documents and standard operating procedures (SOPs). * Support light marketing tasks, including organizing content and coordinating with designers. * Collaborate with other departments and provide proactive status updates. * Prepare Word documents and Excel spreadsheets. * Work with vendors as needed. Must-Have Qualifications * Near-native English fluency with minimal to no accent. * 2+ years of experience as an Executive Assistant or in a similar operations/admin role. * Experience with QuickBooks Enterprise or willingness to learn quickly. * Proficiency with Google Workspace, Adobe Acrobat Pro, Zoom, and Slack. * Highly organized with strong communication skills and the ability to manage tasks independently. * Strong attention to detail, ability to handle multiple tasks, and maintain confidentiality. Nice-to-Have Qualifications * Familiarity with the flooring, distribution, or manufacturing industries. * Experience managing container shipments, freight tracking, or vendor coordination. * Background in supporting sales or marketing departments. * Basic graphic design or marketing coordination experience.
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