The Promotions Assistant supports the marketing operations of an appliance company by coordinating and executing promotional activities across retail and e-commerce partners. This role requires strong organization, accountability, and initiative to ensure all promotions are submitted accurately, tracked properly, and live across partner platforms.
The ideal candidate is proactive, detail-oriented, and results-driven, following up consistently until every task is completed and verified. The Promotions Assistant will manage a structured promotions calendar, maintain organized documentation, and communicate effectively with internal teams and external partners to ensure smooth campaign execution.
Key Responsibilities
* Promotion Coordination & Submission
* Communicate with channel partners to coordinate and submit approved promotional offers.
* Complete promotional forms and submissions accurately, following each partner’s requirements.
* Track submissions, approvals, and live dates using Google Sheets and shared team systems.
* Follow up persistently to confirm promotions are approved and posted on schedule.
* Tracking, Verification & Documentation
* Verify that promotions are correctly displayed and active across partner websites.
* Record verification results, flag discrepancies, and ensure timely corrections.
* Maintain organized digital records of promotions, including forms, screenshots, and confirmations.
* Calendar Management & Scheduling
* Maintain and update a detailed sales and promotions calendar tracking all active, upcoming, and planned promotions.
* Coordinate with marketing and sales teams to align key campaign timelines and product events.
* Anticipate deadlines, identify potential conflicts, and ensure timely submission of all promotions.
* Accountability & Reporting
* Take full ownership of assigned promotional schedules and deliverables.
* Generate weekly and monthly status reports summarizing live, pending, and completed promotions.
* Maintain complete and organized documentation for audit and reporting purposes.
* Cross-Department Collaboration
* Work closely with marketing, sales, and operations to ensure cohesive execution of promotional campaigns.
* Support data reporting, reconciliation, and internal communication regarding promotional performance.
* Contribute to continuous improvement of processes and systems.
Qualifications & Skills
* Proficient in Google Sheets (advanced formulas, filters, shared workflows).
* Experience in marketing coordination, e-commerce, or retail channel management preferred.
* Excellent attention to detail and organizational ability.
* Able to manage a structured sales and promotions calendar across multiple channels.
* Clear written and verbal communication skills.
Performance Expectations
* All promotions accurately submitted and verified within deadlines.
* Sales and promotions calendar maintained in real time.
* Timely follow-ups and issue resolution without reminders.
* Clear, consistent communication with team members and channel partners.
* Reliability in maintaining the 6-hour daily schedule and achieving assigned deliverables.
