Executive Assistant (C-Suite Support) Hours Schedule: Full-time (7:00 AM) Time Zone: EST Overview We're looking for a highly organized and proactive Executive Assistant to support a fast-growing US-based leadership team. In this role, you'll partner closely with the CEO while also providing operational support to senior executives across finance, technology, and sales. This is a high-impact position for someone who thrives in fast-paced remote environments, enjoys staying one step ahead, and loves bringing structure, organization, and efficiency to executive operations. Key Responsibilities Manage and optimize the CEO's calendar, anticipating scheduling conflicts and priorities. Coordinate meetings, document notes, and track action items using Notion. Communicate with clients and stakeholders via email and phone with professionalism. Prepare, organize, and manage contracts, digital signatures, and company documentation. Generate reports and support operational workflows across multiple business systems. Maintain organized digital records and administrative processes. Serve as a key communication point through Slack, ensuring timely responses during business hours. Support multiple executives with day-to-day administrative and operational needs. Requirements 5+ years of recent Executive Assistant experience supporting C-level executives. Experience working with US-based companies, executives, or clients. Bachelor's degree required. C1/C2 English proficiency with outstanding written and verbal business communication skills. Advanced experience with Google Workspace, Slack, HubSpot, and Notion (or similar project management tools). Comfortable working in a fast-paced remote environment while managing multiple priorities. Nice to Have Professional or native Spanish proficiency. Experience with Salesforce or other enterprise CRMs. Background supporting finance, billing, or operations. Experience supporting multiple executives in a startup or agency environment. Why Join Join a growing international team where you'll play a key role in executive operations while gaining exposure to multiple business functions and long-term career growth.

Administrative Assistant

Emma

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Rocio Colman Verified

Rocio Colman Verified

About Globaltize:

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globaltize.com/

Admin access needed