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Responsibilities
Key ResponsibilitiesMust be able to work in night shift to overlap with US Time zones.Purchase Requisition and Purchase Order SupportReview incoming procurement requests for completeness, including business need, vendor details, quote information, cost center, budget owner, required approvals, and supporting documentation.Manage purchase requisitions and purchase order activities end to end, including quote validation, budget approval follow-up, PR creation, approval monitoring, and PO issuance support.Proactively follow up with approvers, budget owners, requestors, and vendors to remove bottlenecks and keep purchasing activity moving.Maintain accurate, audit-ready procurement records, ensuring all quotes, approvals, justifications, and supporting documents align with procurement policy and internal guidelines.Identify risks, delays, missing information, or policy exceptions and escalate appropriately.Internal Order ManagementProcess internal equipment orders end to end, including pricing validation using approved pricing tools.Create, update, and manage internal order records in Microsoft SharePoint or equivalent systems.Follow up with approvers and internal order management teams to obtain order numbers, resolve blockers, and ensure timely completion.Maintain accurate status updates and supporting documentation for each internal order.Tracking, Reporting, and Stakeholder ManagementMaintain procurement trackers and reporting dashboards in Excel, including request status, approval aging, blocked items, pending actions, PO/internal order numbers, and completion dates.Prepare clear, professional stakeholder updates that highlight risks, delays, required actions, and upcoming deadlines.Required Qualifications3+ years of experience in procurement, purchasing, supply chain, or purchasing operations.Hands-on experience creating purchase requisitions and supporting approval workflows in SAP Ariba or a comparable procurement system.Experience using Microsoft SharePoint or similar systems for order tracking, workflow coordination, or document management.Advanced Microsoft Excel skills, including formulas, filters, pivot tables, trackers, and stakeholder-ready reporting.Strong written and verbal business English communication skills.Ability to work independently, learn quickly, and follow procurement guidelines with minimal supervision.Strong attention to detail, organization, ownership, and follow-through.
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