D
Dafne Reyes
About
Detail
Austin, Texas, United States
Contact Dafne regarding:
work
Full-time jobs
Starting at
USD45k/year
Résumé
Jobs
verified_user
0% verified
EA to VP in Renewals and VP in Global ServicesOktaDec 2024 - Current (1 year 7 months)• Complex calendar and agenda management • Coordination of event speakers • Preparation of All Hands and Offsite event presentations • Logistics and venue coordination of events and offsites • Preparation of All Hands Meetings • Expenses • Preparation of Quarterly and Annual meeting reviews • Preparation of Leadership meetings and presentation decks • Agenda preparation and review prior to every meetings • Assistance in drafting executive communications, including emails, memos, and reports • General administrative support, including filing, document management, and other assigned tasks • Project management - project reviews and creation of detailed reports for executives • Notes and action items after every call • Coordinatio- Executive Assistant to the COOMillion Dollar SellersAug 2021 - Nov 2024 (3 years 4 months)• Managing the COO's email inbox and respond to emails on his behalf as needed • Complex calendar and agenda management • Coordination of event speakers • Preparation of main event presentations • Logistics and venue coordination of events • Preparation of All Hands Meetings • Preparation of Quarterly and Annual meeting reviews • Preparation of Leadership meetings and presentation decks • Agenda preparation and review prior to every meeting • Assistance in drafting executive communications, including emails, memos, and reports • General administrative support, including filing, document management, and other assigned tasks • Project management - project reviews and creation of detailed reports for executives • Staff payroll •
- TExecutive Assistant to the CEOThe Holistic SanctuaryOct 2018 - Aug 2021 (2 years 11 months)• Manage budgets and oversee bank account activities • Provide personalized service and attention to clients and suppliers, including invoicing and payments • Supervise and coordinate the construction and administrative teams for various projects • Manage purchases and oversee the supply of office materials while maintaining control and records of petty cash expenses • Support the CEO in coordinating meetings and conferences with clients • Manage the CEO's calendar and organize daily activities • Prepare expense reports, presentations, and maintain organized file control • Coordinate travel arrangements, including hotel, flight, and restaurant reservations • Organize and control activities for negotiation meetings with clients • C
- BBilingual ReceptionistDec 2016 - Jun 2018 (1 year 7 months)• Expertly managed a high volume of incoming calls, efficiently answering, forwarding, and screening inquiries to ensure exceptional client service. • Warmly greeted and assisted walk-in clients, providing guidance and fostering a welcoming atmosphere. • Proficiently obtained and dispatched information and documents through various channels, including computer systems, mail, and fax. • Organized and maintained comprehensive document filing systems, ensuring easy access and accuracy of records. • Collected, sorted, and prepared mail and courier deliveries, ensuring timely and efficient communication. • Monitored visitor access to maintain security and a professional environment. • Skillfully managed appointment scheduling, optimizing
- MExecutive Bilingual Assistant & Project CoordinatorMontecillo MasonryFeb 2012 - Jun 2016 (4 years 5 months)• Planned and organized projects • Managed tasks • Created budgets • Controlled costs and other factors • Coordinated staff and internal resources • Coordinated internal and external teams • Answered, forwarded, and screened phone calls • Kept track of appointments • Copied, filed, and maintained documents and records • Obtained and sent information or documents using a computer, mail, or fax machine • Collected, sorted, distributed, and prepared mail and courier deliveries • Monitored visitor access • Organized boardroom appointments, fitting meetings throughout the day • Processed and prepared travel vouchers and other documents • Maintained budget oversight for travel expenses, including flights and hotel reservations • P