Catherine Munaji Administration | Executive & Operations Support | Event &

Administrative Officer

NCD Alliance Kenya

Feb 2018 - Current (8 years 5 months)

• Coordinate day-to-day administrative and office operations, ensuring compliant and timely support across program teams in line with organizational and donor requirements. • Manage procurement and vendor relationships, drafting requisitions, tracking purchase orders, and confirming service delivery and invoice processing for timely payments. • Oversee travel arrangements (flights, accommodation, ground transport) for staff, consultants, and visiting delegations, ensuring efficiency and cost savings. • Maintain accurate records of contracts, correspondence, and service agreements to ensure audit readiness and adherence to policy standards. • Support financial accountability through payment tracking, requisition documentation, petty cash

Office Administrator

AIHD

Jul 2016 - Feb 2018 (1 year 8 months)

Job Title: Office Administrator Job description: Manage the network and social media platforms. Keep contact information of all staff and update the employee records. Book travel for the staff and itineraries. Organize meetings and conferences and the agenda to be discussed. Manage the petty cash and submit monthly reports to the finance officer. Maintain the leave management system. Supervise and advise the staff as need be. Collude with service providers and to get bargain rates and at an appropriate price. Any other duties as need be. • Leverage outbound sales techniques to effectively engage with potential stakeholders and facilitate comprehensive membership onboarding processes, expanding the organization’s network. • Utilize email ma

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Administrative Assistant

Ingram Healthcare Ltd

Jan 2013 - Jun 2016 (3 years 6 months)

Administrative Assistant Booked travel for the director. Acted as a liaison between the suppliers and the company. Transferred mail and correspondence to the intended staff. Ensured that the office was well maintained and clean at all times. Answered all incoming calls. Greeted and welcomed all visitors to the company. Ensured that all invoices were processed for payment in due time. All bill payments were done. - Utilized experience in email marketing and cold calling, originally developed within a pharmaceutical sales context, to proactively engage with stakeholders and manage external business communications with a strategic, outreach-oriented approach.

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Medical Receptionist

Medecin Sans Frontieres

Dec 2012 - Apr 2013 (5 months)

Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use. Planning Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 10 employees.

Catherine Munaji

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