Ana Maria Martinez Business Administrator - Executive Assistant

Business Development Administrative Coordinator

British Council Colombia

Jul 2024 - Current (1 year 10 months)

As a Business Development Administrative Coordinator, I am responsible for logistics coordination, ensuring efficient management of both internal and external activities with schools and external consultants to facilitate a structured and cost-effective operation. This includes meticulous planning and tracking of daily activities. I provide exceptional customer support to schools, particularly in executing exam activities aligned with the Cambridge International Curriculum, thereby enriching the overall customer experience. My role also encompasses procurement and invoice processes, where I support and verify compliance with contracts from external consultants and vendors, ensuring effectiveness in preparing and processing invoices. Additio

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Administrative Coordinator

Marymount School

Sep 2023 - Jun 2024 (10 months)

• Provided support to the security and transportation area in the daily activities. • Responsible of the organization and logistics of the school´s integration and carol festival. • Managed the renewal and contracting of the institution´s collective policies. • Collaboration with the student registration process each year. • Attention to concerns presented by parents on issues related to safety and students' transportation. • Support in the line of new businesses, logistical support needs and contact with interested parties. • Administration of Signio platform in relation to educational contracts, board of directors minutes and other contracts in the institution.

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Regional Administrative and Operations Coordinator

NUVOLIS SAS

Mar 2018 - Jun 2023 (5 years 4 months)

As a Regional Administrative and Operations Coordinator, I was responsible for a variety of critical functions across Colombia, Ecuador, Perú, and Bolivia. My role included managing Progrentis licenses requests and setups for schools, providing telephone and email support to resolve issues reported by directors, coordinators, and teachers regarding the e-learning solution. I successfully completed quarterly reports on student progress, ensured timely delivery of invoices, and tracked monthly payments. Additionally, I maintained commissions charts for company employees and organized company events, always adhering to budget constraints. I handled international certification requests for schools that met the required standards and coordinated

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Primary Secretary

ANGLO COLOMBIANO SCHOOL

Sep 2016 - Feb 2017 (6 months)

• Oversee receptionist area, including greeting parents and visitors and responding the telephone. • Managed the day-to-day calendar for Primary Director. • Coordinated teacher replacements. • Responsible of printing students' bulletins for teacher – parent meetings. • Inputted students and parents' data in Phidias database. • Performed general office duties and administrative tasks. • Supported the transportation section everyday related to primary students attendance.

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Academic Secretary

SAN CARLOS SCHOOL

Nov 2011 - Jul 2016 (4 years 9 months)

As an Academic Secretary, I successfully completed administrative and academic statistics for government organizations (DANE and Ministry of Education), ensuring compliance and accuracy in reporting. I typed documents, letters, and certificates in both English and Spanish for students and graduates, demonstrating my proficiency in the English language. Daily, I assisted students, teachers, and parents via email, phone, and in-person, providing exceptional customer service and fostering strong interpersonal communications. I inputted data for students and parents into the Phidias database, showcasing my skills in data entry and database management. Additionally, I assisted 10° and 11° students in their registration for national tests (ICFES)

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Treasury Manager

Gimnasio del Norte School

Aug 2010 - Aug 2011 (1 year 1 month)

• Responsible of receiving the money for monthly payments in the school. • Prepared weekly and monthly reports detailing families with debts. • Process payments and update school system every day. • Expertly handle accounts, payments and refunds. • Assisted students, teachers and parents daily via email, phone and in-person.

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Academic Assistant

Gimnasio del Norte School

Jan 2010 - Jul 2010 (7 months)

• Provided support to Preschool, Primary and High School sections in all the events and residential trips. • Performed duties as required to maintain the school program, support director, teachers and provide services for students. • Maintained all attendance records. • Responsible for coordinating transport and snacks when needed for the residential trips. • Controlled inventory and new supplies for students in each section.

Ana Maria Martinez

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