Zohaib Mustafa Maan

P

Virtual Executive Assistant | Power to the self

Power to the self

Oct 2024 - Current (1 year 2 months)

• Managed executive calendar across multiple time zones, scheduling 20+ weekly meetings • Created and published 45+ SEO-optimized blogs on Kajabi and Wix platforms using AI content tools • Created Flodesk email sequences and automation workflows, reducing manual follow-up time by 30% • Developed SOPs and maintained digital filing systems for contracts and project materials • Built appointment booking systems and managed client scheduling processes

Executive Assistant & Operations Coordinator

Fast Fix Experts UAE

Jun 2023 - Sep 2024 (1 year 4 months)

• Created and implemented 60+ SOPs for administrative, client service, and marketing workflows • Automated AI-generated marketing emails for seasonal campaigns and service flows • Managed CRM updates and published marketing content on WordPress • Created client contracts and managed quotation processes • Coordinated cross-departmental activities for customer support and vendor communication

Remote Executive Assistant & Digital Content Manager

Ten LLC

Apr 2022 - May 2023 (1 year 2 months)

• Handled executive calendar scheduling, reminders, and task follow-up systems • Published product-focused blog content and updates to WordPress site • Developed email marketing flows for promotions and product updates • Organized documentation systems across Trello, Google Drive, and ClickUp • Supported loyalty program planning and customer feedback automation

M

Office Administrator & Communications Specialist

MHN LLC UAE

Oct 2019 - Mar 2021 (1 year 6 months)

• Supported executives with daily scheduling, task prioritization, and travel coordination for local and international trips • Managed task tracking systems for inter-department follow-ups and project deadlines • Developed templates for internal communication, HR workflows, and approval processes • Wrote and distributed internal announcements and newsletters using basic automation tools • Maintained procurement schedules, monitored vendor performance, and updated supplier databases • Handled administrative documentation with a focus on accuracy, confidentiality, and process efficiency

R

Admin & Marketing Coordinator (Real Estate)

Royal Unit Real Estate

Jan 2019 - Apr 2022 (3 years 4 months)

• Managed property listings and ensured timely updates across online portals. • Managing listings on social media platform content and postings. • Created property pitch decks, lead magnets, and brochures using Canva. • Published and scheduled branded real estate content on Instagram, Facebook, and LinkedIn to generate qualified leads. • Maintained CRM records for leads, client interactions, and sales activities. • Coordinated with property owners, buyers, and agents to arrange viewings and follow-ups for luxury and investment properties. • Conducted market research and compiled weekly reports on property trends and competitive listings. • Assisted in preparing contracts, sales proposals, and property marketing materials.

Administrative & Communications Coordinator

First Step Autism Center

May 2017 - Jan 2019 (1 year 9 months)

• Scheduled therapist sessions, parent appointments, and internal staff meetings • Created Canva-based learning materials and digital resources for parents • Authored AI-supported blogs on therapy, awareness, and parenting strategies • Managed email newsletters with automated reminders for sessions and events • Maintained secure digital filing system for patient records and session notes

Operations & Administrative Officer | Pakistan Army

Pakistan Army

Apr 2004 - Apr 2017 (13 years 1 month)

• Provided direct executive support to senior military leadership and UN command staff • Coordinated strategic planning and operational commitments in high-pressure environments • Managed classified communications and mission-critical operational data • Directed multinational teams to ensure flawless execution of leadership directives • Developed systems for accountability, accuracy, and task allocation

Zohaib Mustafa Maan

About

Detail

Timeline

Résumé