Virginia Pedrozo

Senior Executive Assistant

Owens & Minor

Jan 2024 - Current (2 years 4 months)

Manage and maintain project timelines, ensuring tasks are completed on schedule and within scope. Take comprehensive and accurate notes during meetings to document key discussions, action items, and follow-up tasks. Schedule and coordinate meetings with internal teams and external stakeholders, optimizing time and resource allocation. Prepare visually engaging and informative presentation slide decks, supporting clear communication of project updates and objectives. Lead project management efforts, including planning, organizing, and executing project plans while monitoring progress to ensure timely delivery and successful outcomes.

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Senior Executive Assistant

Exhale (formerly known as Palolo)

Jan 2023 - Jan 2024 (1 year 1 month)

Ensure confidentiality of sensitive data essential to organization. Manage CFO's email inbox, addressing high-priority communications swiftly. Coordinate virtual and in-person meetings, optimizing productivity. Research and book business and personal trips, alleviating travel complications. Prepare pre-meeting packets, facilitating effective decision-making. Coordinate vendor invoice and bill payments, maintaining fiscal discipline. Manage daily office operations, streamlining administrative procedures. Provide ad hoc admin support and personal assistance to the CFO, ensuring smooth workflow. Upon joining Palolo, streamlined operational tasks for supported CFO, freeing 25 monthly hours for strategic initiatives, and optimizing productivity

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Senior Executive Assistant

Headroom Assistance

Jan 2021 - Jan 2023 (2 years 1 month)

Managed email inboxes for C-level Executives, Founders, and Entrepreneurs in Europe and U.S., ensuring efficiency and timeliness in communication. Coordinated virtual and in-person meetings, further facilitating productive exchanges. Assisted with preparing and coordinating presentations, providing necessary support for executives' public engagements. Researched and booked travel for business and personal purposes, optimizing schedules, and ensuring smooth transitions. Spearheaded specific business projects as directed by executives, demonstrating versatility and aptitude in diverse areas. Provided ad hoc administration, including purchases and expense reports, ensuring smooth operation of administrative functions. Facilitated deep dive mee

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Virtual Executive Assistant & Project Manager

More Clients More Fun

Jan 2020 - Jan 2021 (1 year 1 month)

Led team of four in supporting financial advisors, ensuring prompt response to LinkedIn messages. Administered digital marketing initiatives to consistently generate leads and enroll high-value clients through direct messaging and social media on behalf of financial advisors. Oversaw podcast production projects, creating custom websites and editing videos. Planned, designed, and distributed email marketing campaigns, analyzing returns for optimization. Drafted engaging show notes and blurbs for podcast publishing. Spearheaded team of four and oversaw numerous projects at More Clients More Fun, enabling CEO to concentrate on sales expansion and business growth initiatives.

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Executive Assistant to Global CEO, HR Coordinator

Moroccanoil

Jan 2016 - Jan 2019 (3 years 1 month)

Administered Complete Executive Tasks, Orchestrated Meetings, And Arranged Travel itineraries for global CEO and CMO. Engaged in meetings, maintained minutes, and contributed to composition of documents or presentations. Broadcasted job vacancies on prominent networks such as LinkedIn and Indeed, attracting seasoned applicants. Overhauled workplace communication guaranteed private management of sensitive files and served as facilitator between management and staff. Played pivotal role in synchronizing community initiatives, professional training workshops, and HR procedures including onboarding, educating, and transitioning. Handled analysis and reporting of compensation and evaluations for in-house team members. Contributed to HR Departmen

Executive Assistant to SVP HR/Facilities/Sustainability

Nivea

Jan 2014 - Jan 2016 (2 years 1 month)

Established open communications with global HR leaders in Latin America and Germany, facilitating compilation of reports and key performance indicators. Fostered robust relationships with vendors and suppliers, anchoring cost-effective travel arrangements for company events. Managed confidential, sensitive HR data and organized regular HR meetings. Validated documentation integrity for expatriates, ensuring seamless corporate stays. Systematically followed up on all pending activities, and prioritized responses aligning with VP's calendar. Revamped translation duties previously outsourced, thereby assisting Nivea's HR Team in saving thousands, enhancing cost efficiency and operational effectiveness.

Executive Assistant to CFO & Executive Team

Cencosud

Jan 2013 - Jan 2014 (1 year 1 month)

Facilitated effective communication between executives and employees, crucial for operational effectiveness. Identified and coordinated cross-functional agenda needs for executives, demonstrating critical logistical acumen. Liaised with various community resources and partners, ensuring smooth transitions for relocating international directors. Organized all company events, ranging from meetings to conventions, with attention to meticulous planning. Assisted in financial management, playing instrumental role in budgeting and spending oversight. Organized complex calendars and synchronized meetings for team of 5 executives, achieving remarkable 95% punctuality rate for all scheduled appointments.

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