Swarna Singh

Executive Assistant – Global CEO

Xebia

Apr 2023 - Current (3 years 1 month)

• Calendar Management- Manage multiple and extremely active and complex executive calendar for both Virtual and in person. Liaise with global Assistants for meetings, global travel, events etc. Strategically prioritize the critical issues for on time resolution. • Manage travel – Plan and execute complex and detailed travel schedule, this includes working on visa requirements, Issue flight tickets, hotel reservation, car requirements, renew of passport etc. • Manage events - Negotiate pricing with hotels and other providers for services at special events keeping in mind the budget. Coordinate with agency for setups and fix the menu as per requirement. I have coordinated from regular team dinner, dinner with agency to Global team visits b

A

Executive Assistant – MD& CEO

Aviva Life Insurance Company India Limited

Oct 2015 - Apr 2023 (7 years 7 months)

• Deliver high-level executive support to MD. Taking care of MD office and arranging off site meeting, quarterly Leadership Meetings, Board Meetings, and all Senior Leaders coming from across Aviva global and helping them with all logistics etc diligently • Maintain calendars, coordinate meetings and daily engagements • Active on scheduling meeting with top IRDAI Members and keeping track of and follow up with official emails and datas • Raise required system access requests through various request based tools • Independently handle all communication and timely responding from MD's Inbox when MD is traveling or busy with meetings • Keeping close connect and follow up all Internal audit issue and timely closure • Executive Committee/L

C

Executive Assistant – MD& Global VP

Computer Sciences Corporation (CSC)

Aug 2013 - Sep 2015 (2 years 2 months)

• Deliver high-level executive support to MD. Taking care of MD office and arranging off site meeting, quarterly Leadership Meetings diligently • Manage MD's complex and frequently changing travel arrangement and coordinate pre planning of trips. • Create expense report and timely submissions for reimbursements • Conduct research to prepare, gather, and proof briefing, materials, agendas, and decks for all executives – level meetings. • Change management , Supporting Transformation activities , • Supporting Executive Communications , partnership management , responsible for organizing operations review and tracking the action items, • Review operating practices and procedures in order to determine whether improvements can be made in

U

Executive Assistant – CMO & MD

Uninor – (Telenor)

Jul 2009 - Aug 2013 (4 years 2 months)

• Coordinates complex administrative tasks within assigned component; initiates changes in procedures as needed and maintain all aspects of executive's schedule; • Coordinate and arrange meetings, including making appointments, preparing agendas, catering, booking conference rooms/facilities and taking minutes, organizing offsite for the executives and all Hub CMOs, • Giving induction to new joinees across Hubs/Circles. • Provide extensive administrative support to project and corporate leadership, including managing emails, providing replies on behalf of the executives as required; • Handling/screening phone calls; providing desktop support, filing, copying ,etc. • Coordinate /collate weekly management meetings from all functions and

C

Executive Assistant – MD

Cadence Design System

Feb 2007 - Jul 2009 (2 years 6 months)

• Add value through understanding the work processes and resources, structure, and business of the firm/practice/functional group/industry, including when and how to access them. • Add value by keeping abreast of the local business environment. Develop and leverage relationships with key business and community leaders. • Effectively use practice/engagement specific processes and tools. • Facilitate compilation and generation of Global Ops MSR (Monthly Status Report) from different emerging geo sites. • Regular updation and refresh Global Operation Webpage. • Compile summary of market intelligence and environmental items and technical trainings and ensure timely submission of consolidated report for review. • Maintaining up to date fi

K

Executive Assistant – President/Interim CEO

Keane Inc

Jan 2006 - Feb 2007 (1 year 2 months)

• Co-ordination of all activities for the president. • Taking care of all Travel arrangements, Correspondence, Organizing meetings, Preparation of the minutes of the meetings, arranging for get-togethers & activities, coordination between US office and India • Calendaring & making power point presentation, • taking MIS report from different heads, • Calendaring and Scheduling Meetings (One o Ones, monthly and weekly reviews, conference calls – audio/video, client meetings), • Administrative and support services (visit management and coordination for visiting Keane Inc employees majorly from NxWave Team, logistics coordination, proof reading, report and presentations, raising and approving Expense Reports, action items tracking ), • S

C

Executive Assistant – VP Human Resource

Citizen Financial Group (RBS)

Jul 2002 - Dec 2005 (3 years 6 months)

• Handling general inward/onward mail, • Screening of e-mails and forwarding the same for action, • Handling confidential documents, Interacting with various departments and business heads, • Making Domestic and International travel arrangements. Arranging Hotel Bookings, conference / meetings etc. • Regularly updating information required VP Fixing up appointments • Collecting information from internet Prepare reports for board meetings, quarterly management meetings, client meetings etc Filing and all other secretarial related work etc • Increased department organization and efficiency, provided customer assistance as necessary

T

Personal Assistant – Director

TCG Development

Jan 1998 - Dec 2001 (4 years)

• Handling Business Correspondence and • taking internal training attending meeting and all the administrative works, Ticketing, Hotel booking, • Managing Human Resource Department in the absence of HR Manager, counseling, Supervision etc • Coordinating production of study-related materials (brochures, agendas, and videos) Desk-top publishing, composed employee handbook

A

Admin Assistant/ HR Executive/ Report Production Unit

Arthur Andersen

Jan 1996 - Dec 1997 (2 years)

• Preparing presentations, scanning images and logos, printing high volume of work and word processing etc, • Rendering Secretarial support to Senior Managers, Administrative and logistical support to the various audit teams spread across the country.

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