Sophia Garner

Sophia Garner  new_releases

About

Detail

Executive Assistant and Digital Executive
Nottingham, United Kingdom

Contact Sophia regarding: 

work
Full-time jobs
Starting at GBP40K/year ~USD49.9K/year
Flexible work
Starting at GBP60/hour ~USD74.9/hour

Timeline


work
Job
school
Education

Résumé


Jobs verified_user 0% verified
  • Hyundai
    Executive Assistant (to MD), Digital Project Manager
    Hyundai
    Dec 2019 - Current (5 years 2 months)
    Executive Assistant responsibilities: • Minute taking and action point management from Franchise Board, Executive Team and regular Senior Director meetings. • Board meeting preparation and follow up. • Complex travel arrangements to include hotels, transportation, visa applications and currency exchanges. • Event organising; Franchise board conferences, team dinners, pre-launch party meet and greets, VIP dinners and showcases. • Scheduling and hosting company webinars. • Scheduling regular Zoom and Microsoft Teams meetings with multiple external stakeholders. • Submitting purchase orders. • Invoice management. • Completing expense reports, submitting receipts / invoices to finance for payment. • Liaising with finance to ensure bu
  • C
    Practice Manager and Executive Assistant (to Business Owner)
    Chancery Court Tax
    Apr 2019 - Dec 2019 (9 months)
    Executive Assistant responsibilities: • Extensive diary management. • Conference booking, organising and following up. • Extensive travel arrangements and management, including flights, hotels, private transport, meals and communications to arrange meetings. • Client On-boarding. • Running personal errands: • Laundry drop-offs / pick-ups. • Staff management; task assignments, work schedules, paying employee invoices, managing holidays. • Family transport; flight bookings, school drop-offs / pick-ups. • Home maintenance for both UK and Spanish properties. • Car management; arranging MOTs, services, insurance and drop-offs / pick-ups. • Arranging and managing insurance and private health care policies. • Scheduling health ca
  • Trentham Invest Ltd
    Client Administrator / Office Manager
    Trentham Invest Ltd
    Dec 2018 - Apr 2019 (5 months)
    • Diary management and travel arrangements (mainly to Canada). • Preparing client review folders and investment, asset and pension trackers and client data via excel. • Investment portfolio research and presentation. • Keeping well-organised files and records of business activity and income. • Keeping computer databases up to date. • Greeting, communicating and presenting work to clients. • Communicating with materials suppliers and vendors. • Invoicing and Purchase Orders. • Writing and editing company correspondence. • Private admin; car servicing, restaurant bookings, household bill payments, pet care payments.
  • Berry Bros. & Rudd
    Personal Assistant
    Berry Bros. & Rudd
    Jan 2018 - Dec 2018 (1 year)
    • Support of three directors; HR, Private Clients and Marketing. • Organising and maintaining complex and ever-changing diaries. • Managing and dealing with the teams' emails where appropriate. • Organising business meetings, company events, team away days and client events. • Arranging extensive and complex travel bookings, complex itineraries, visas and accommodation, and occasionally travelling with the leaders to take notes or to provide general assistance during meetings or presentations. • Preparing and circulating documents, presentations, agendas, minutes and following up on action points. • Meeting and greeting visitors at all levels. • Using different systems such as Concur, SAP, Triple Seat to process req
  • B
    Volunteer
    Bank Staff
    Aug 2017 - Jan 2018 (6 months)
    Working as part of the Safe Haven team to contribute to the smooth running of the service as a whole. • Provide emotional support to individuals referred to the Safe Haven. • Welcome new referrals to the Safe Haven. • Offer light refreshments and help create a relaxed atmosphere. • Utilising the online Mind Guide to help people to develop self-management strategies and to make the best use of the local resources around them, signposting or making referrals as required. • Ensure the wellbeing and safety of service users, reporting any concerns to your line manager. • Keep up to date with best practice and contribute to the continuous improvement of the service. • Assist in monitoring the quality of the service and the
  • E
    Enablement Volunteer
    Mar 2017 - Oct 2018 (1 year 8 months)
    ● Escorting clients to appointments/outings/activities/events when needed. ● Organisational and administrative tasks - help with budgeting; understanding/applying for benefits; letter writing and form filling; arranging activities/appointments. ● Befriending clients and being a support for them when needed. ● Supporting people to maintain their homes - reporting/organising repairs; organising a move; packing and unpacking; gardening; signposting and referring to services and activities; help with pets. ● Follow Islington Mind's policies and procedures. ● Attend all training sessions. ● Attend group supervision sessions. ● Attend meetings with potential clients prior to starting work with them and throughout their t
  • CBRE
    Personal Assistant
    CBRE
    Jun 2016 - Oct 2017 (1 year 5 months)
    • Supporting a team of sixteen; including three senior directors and two directors. • Maintaining, reviewing and updating the wider development team's client database (excel spreadsheets). • Extensive diary management and full organisation and management of internal and external events. • Arranging extensive and sometimes complex travel bookings and itineraries. • Effective "gate keeping" and efficiently establishing priorities. • Preparation of outgoing correspondence and various other documents. • Dictation typing, amending, formatting and binding reports. • Full management of filing/e-filing/archiving. • Monthly billing and applying updates to billing forecasts. • Extensive invoice management: raising invoice
  • Stirling Ackroyd
    Team Assistance and Office Manager
    Stirling Ackroyd
    Nov 2015 - Jun 2016 (8 months)
    • General letter writing: exchange letters, memorandums, offer letters, instruction letters etc. • Preparing property details and property documents: invoices, memorandums, property particulars. • Diary management for negotiators and managers, along with diary notes for sales and lettings. • Arranging invoices, both sales and lettings, for the accounts department. • Arranging and conducting house viewings at the weekends. • Management of the office budget.
  • eCommera
    Team Assistant and Office Manager
    eCommera
    Jun 2015 - Nov 2015 (6 months)
    (Temp) • Extensive diary management. • Meeting room booking. • Greeting visitors. • Preparing meeting rooms. • Answering the switchboard. • Organising all travel arrangements for staff from the London, Pune, Sofia and New York Offices. • Organising company social events and team building. • Office stock taking. • Validating contacts on Salesforce for the Marketing team. • Managing supplier contracts. • Supervising and monitoring the work of administrative staff. • Ensuring that health and safety policies were up to date. • Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews etc.
  • UF Equestrian Club
    President & Social Secretary
    UF Equestrian Club
    Sep 2012 - Jun 2015 (2 years 10 months)
    ● Organising and planning events, such as; meetings with committee members and university officials, charity and social events. ● Preparing and organising all travel arrangements for teams and members, transportation to and from competitions, trips abroad to different countries, including Italy and Spain. ● Managing the club's finances, including drafting contracts and monitoring both the incomings and outgoings of the club. ● Maintaining good relationships amongst the club members, committee and university officials/staff. ● Creating creative content for our marketing, merchandise and events.
  • Holiday Inn
    Receptionist
    Holiday Inn
    Sep 2012 - May 2015 (2 years 9 months)
    • Managing the front desk. • Answering and managing the switchboard. • Arranging and organising numerous meetings within the hotel for a variety of external businesses/events. • Checking in and out of guests. • Assisting guests with their requests and complaints.
Education verified_user 0% verified
  • University of Portsmouth
    Bachelor's degree, Crimonology and Pscyhology
    University of Portsmouth
    Jan 2012 - Jan 2015 (3 years 1 month)
Awards verified_user 0% verified
  • 2
    2.1 Criminology and Psychology BSc (Hons)