Sophia Garner

Sophia Garner  new_releases

About

Detail

Executive Assistant and Digital Executive
Nottingham, United Kingdom

Contact Sophia regarding: 
work
Full-time jobs
Starting at GBP40k/year ~USD54.1k/year
Flexible work
Starting at GBP60/hour ~USD81.2/hour

Timeline


work
Job
school
Education

Résumé


Jobs verified_user 0% verified
  • Hyundai
    Executive Assistant (to MD), Digital Project Manager
    Hyundai
    Dec 2019 - Current (6 years 10 months)
    Executive Assistant responsibilities:
    • Minute taking and action point management from Franchise Board, Executive Team and regular Senior Director meetings.
    • Board meeting preparation and follow up.
    • Complex travel arrangements to include hotels, transportation, visa applications and currency exchanges.
    • Event organising; Franchise board conferences, team dinners, pre-launch party meet and greets, VIP dinners and showcases.
    • Scheduling and hosting company webinars.
    • Scheduling regular Zoom and Microsoft Teams meetings with multiple external
    stakeholders.
    • Submitting purchase orders.
    • Invoice management.
    • Completing expense reports, submitting receipts / invoices to finance for paymen
  • C
    Practice Manager and Executive Assistant (to Business Owner)
    Chancery Court Tax
    Apr 2019 - Dec 2019 (9 months)
    Executive Assistant responsibilities:
    • Extensive diary management.
    • Conference booking, organising and following up.
    • Extensive travel arrangements and management, including flights, hotels, private transport,
    meals and communications to arrange meetings.
    • Client On-boarding.
    • Running personal errands:
    • Laundry drop-offs / pick-ups.
    • Staff management; task assignments, work schedules, paying employee invoices,
    managing holidays.
    • Family transport; flight bookings, school drop-offs / pick-ups.
    • Home maintenance for both UK and Spanish properties.
    • Car management; arranging MOTs, services, insurance and drop-offs / pick-ups.
    • Arranging and managing insurance and pri
  • Trentham Invest Ltd
    Client Administrator / Office Manager
    Trentham Invest Ltd
    Dec 2018 - Apr 2019 (5 months)
    • Diary management and travel arrangements (mainly to Canada).
    • Preparing client review folders and investment, asset and pension trackers and client data
    via excel.
    • Investment portfolio research and presentation.
    • Keeping well-organised files and records of business activity and income.
    • Keeping computer databases up to date.
    • Greeting, communicating and presenting work to clients.
    • Communicating with materials suppliers and vendors.
    • Invoicing and Purchase Orders.
    • Writing and editing company correspondence.
    • Private admin; car servicing, restaurant bookings, household bill payments, pet care
    payments.
  • Berry Bros. & Rudd
    Personal Assistant
    Berry Bros. & Rudd
    Jan 2018 - Dec 2018 (1 year)
    • Support of three directors; HR, Private Clients and Marketing.
    • Organising and maintaining complex and ever-changing diaries.
    • Managing and dealing with the teams' emails where appropriate.
    • Organising business meetings, company events, team away days and client events.
    • Arranging extensive and complex travel bookings, complex itineraries, visas and accommodation, and occasionally travelling with the leaders to take notes or to provide
    general assistance during meetings or presentations.
    • Preparing and circulating documents, presentations, agendas, minutes and following up on
    action points.
    • Meeting and greeting visitors at all levels.
    • Using different systems such as Con
  • B
    Volunteer
    Bank Staff
    Aug 2017 - Jan 2018 (6 months)
    Working as part of the Safe Haven team to contribute to the smooth running of the service
    as a whole.
    • Provide emotional support to individuals referred to the Safe Haven.
    • Welcome new referrals to the Safe Haven.
    • Offer light refreshments and help create a relaxed atmosphere.
    • Utilising the online Mind Guide to help people to develop self-management strategies and to make the best use of the local resources around them, signposting or making referrals
    as required.
    • Ensure the wellbeing and safety of service users, reporting any concerns to your line
    manager.
    • Keep up to date with best practice and contribute to the continuous improvement of the service.
    • Assist in monit
  • E
    Enablement Volunteer
    Mar 2017 - Oct 2018 (1 year 8 months)
    ● Escorting clients to appointments/outings/activities/events when needed.
    ● Organisational and administrative tasks - help with budgeting; understanding/applying for
    benefits; letter writing and form filling; arranging activities/appointments.
    ● Befriending clients and being a support for them when needed.
    ● Supporting people to maintain their homes - reporting/organising repairs; organising a
    move; packing and unpacking; gardening; signposting and referring to services and activities; help with pets.
    ● Follow Islington Mind's policies and procedures.
    ● Attend all training sessions.
    ● Attend group supervision sessions.
    ● Attend meetings with potential clients prior to starting wo
  • CBRE
    Personal Assistant
    CBRE
    Jun 2016 - Oct 2017 (1 year 5 months)
    • Supporting a team of sixteen; including three senior directors and two directors.
    • Maintaining, reviewing and updating the wider development team's client database (excel spreadsheets).
    • Extensive diary management and full organisation and management of internal and external events.
    • Arranging extensive and sometimes complex travel bookings and itineraries.
    • Effective "gate keeping" and efficiently establishing priorities.
    • Preparation of outgoing correspondence and various other documents.
    • Dictation typing, amending, formatting and binding reports.
    • Full management of filing/e-filing/archiving.
    • Monthly billing and applying updates to billing forecasts.
    • Extensive
  • Stirling Ackroyd
    Team Assistance and Office Manager
    Stirling Ackroyd
    Nov 2015 - Jun 2016 (8 months)
    • General letter writing: exchange letters, memorandums, offer letters, instruction letters etc.
    • Preparing property details and property documents: invoices, memorandums, property
    particulars.
    • Diary management for negotiators and managers, along with diary notes for sales and lettings.
    • Arranging invoices, both sales and lettings, for the accounts department.
    • Arranging and conducting house viewings at the weekends.
    • Management of the office budget.
  • eCommera
    Team Assistant and Office Manager
    eCommera
    Jun 2015 - Nov 2015 (6 months)
    (Temp)

    • Extensive diary management.
    • Meeting room booking.
    • Greeting visitors.
    • Preparing meeting rooms.
    • Answering the switchboard.
    • Organising all travel arrangements for staff from the London, Pune, Sofia and New York
    Offices.
    • Organising company social events and team building.
    • Office stock taking.
    • Validating contacts on Salesforce for the Marketing team.
    • Managing supplier contracts.
    • Supervising and monitoring the work of administrative staff.
    • Ensuring that health and safety policies were up to date.
    • Assisting the organisation's HR function by keeping personnel records up to date, arranging
    interviews etc.
  • UF Equestrian Club
    President & Social Secretary
    UF Equestrian Club
    Sep 2012 - Jun 2015 (2 years 10 months)
    ● Organising and planning events, such as; meetings with committee members and university officials, charity and social events.
    ● Preparing and organising all travel arrangements for teams and members, transportation to and from competitions, trips abroad to different countries, including Italy and Spain.
    ● Managing the club's finances, including drafting contracts and monitoring both the incomings and outgoings of the club.
    ● Maintaining good relationships amongst the club members, committee and university
    officials/staff.
    ● Creating creative content for our marketing, merchandise and events.
  • Holiday Inn
    Receptionist
    Holiday Inn
    Sep 2012 - May 2015 (2 years 9 months)
    • Managing the front desk.
    • Answering and managing the switchboard.
    • Arranging and organising numerous meetings within the hotel for a variety of external
    businesses/events.
    • Checking in and out of guests.
    • Assisting guests with their requests and complaints.
Education verified_user 0% verified
  • University of Portsmouth
    Bachelor's degree, Crimonology and Pscyhology
    University of Portsmouth
    Jan 2012 - Jan 2015 (3 years 1 month)
Awards verified_user 0% verified
  • 2
    2.1 Criminology and Psychology BSc (Hons)