Ruby Guerra

Ruby Guerra

About

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Coordinator, Sr. Administrative Assistant
San Jose, California, United States

Contact Ruby regarding: 
Flexible work

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Résumé


Jobs verified_user 0% verified
  • Jazz Pharmaceuticals
    Legal Coordinator
    Jazz Pharmaceuticals
    Aug 2021 - Mar 2024 (2 years 8 months)
  • Jazz Pharmaceuticals
    Administrative Assistant- Legal Department
    Jazz Pharmaceuticals
    Dec 2015 - Current (10 years 7 months)
    Provide Administrative Support to the Legal Department (Globally) including, scheduling, coordinating and organizing meetings, conferences and department activities. Responsible for organizing and maintaining the department’s files, records and data, including organizing and storing both electronic and hard-copy records in compliance with the Company’s records management policies and legal and regulatory requirements. In addition, assists other department members with purchase orders, vendor invoices and obtaining supplies and works on special projects as directed. Actively working in JazzAgree, JazzShare and Purchase Requisitions. Currently helping the Corporate Affairs Department with Grant coordination and any spread sheets and or
  • V
    Administrative Assistant Office Coordinator
    Valley Metro RPTA
    Jul 2008 - May 2011 (2 years 11 months)
    Provided administrative support to the Chief of Safety and Security, 7 Supervisors and 25 Maintenance Technicians. Provided building management and office maintenance for the MOW (Maintenance Of Way) facility. I personally worked on confidential and sensitive documents with The City of Phoenix Police and Fire Department. I was the Lead contact for Safety and Security questions and complaints (customer service site and phone line). Developed, tracked and coordinated a variety of safety/security and administrative projects and events. Created Power Point presentations, Excel spread sheets and high profile letters to the surrounding cities and their County appointed Officials. Scheduled and set up meetings, both internal and external, conferen
  • Xilinx
    Corporate Sales and Service Administrator
    Xilinx
    Jun 2006 - Jan 2007 (8 months)
    Provided administrative support to the Director of Applications/Support, Sr. Managers, Managers, and Technical Support. Filed expense reports and check request as directed. Manage and draft correspondence. Update organization chart as needed. Lead many projects both large and small. Updated, restructured and managed team SharePoint sites on a daily basics. Arranged video conferences, teleconferences, and 3-way bridge conferences as requested. Setup conference rooms, breakfasts and lunches, constructed schedules, and contacted all candidates during interview process. Ordered office supplies as needed by staff. HelpedVice President when assigned, worked side by side with the V.P.'s admin.
  • F
    Receptionist/ Administrative Assistant
    FyreStorm Inc
    May 2006 - Jun 2006 (2 months)
    Provided reception and administrative assistance to a growing company. Greeted, received and directed visitors and/or clients with a friendly smile. Professionally operated a multi-line telephone system and directed calls as appropriate. Purchased office supplies, maintained professional appearance of lobby, stocked and maintained cleanliness of on-site kitchen area, stocked supply rooms. Submitted and filed expense reports, mail distribution, and coordinated shipping/courier deliveries.
  • I
    Caregiver
    In Home Support Services
    Mar 2005 - Current (21 years 4 months)
    Provide gentle and absolute care for a 36 year-old female quadriplegic with Cerebral Palsy. My weekly duties included, incontinence support, maintaining an accurate log of her daily events (blood sugar, food intake, exercises, etc..) and report status to family. I am a certified health care provider with CPR & First Aid training.  
  • S
    Administrative Assistant
    Scios Inc
    Jul 2004 - Mar 2006 (1 year 9 months)
    Provided high-level administrative support to 4 Senior Directors in Medical Affairs. Maintain e-calendars and respond to availability inquiries. Arrange and confirm meetings both on-site and off-site. Ability to make complex travel arrangements for both domestic and international travel. Coordinate all ground transportation. Initiate meeting registration and hotel reservations. Prepare travel itineraries. Complete expense reports and submit to finance for prompt employee reimbursement. Process invoices and check requests in a timely manner. Coordinate interview schedules and travel arrangements for interview candidates and also for outside vendors. Prepare meeting agendas and overheads for presentations using PowerPoint. Reserve conference
Education verified_user 0% verified
  • S
    Diploma, General Education
    Silver Creek High School
    Jan 1998 - Dec 2002 (5 years)