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about 2 months ago
Requirements and responsibilities
OverviewJoin a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California. This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders.You’ll begin with full-scope executive support, then evolve the role by integrating AI tools and automation—building a scalable “human + machine” executive office.Key ResponsibilitiesExecutive Support (Primary)Manage complex calendar, inbox, and priorities for the CEOCoordinate internal and external meetings across multiple time zonesPrepare briefings, agendas, and follow-upsStakeholder CoordinationInterface with executives, board members, investors, partners, and government stakeholdersMaintain professionalism and confidentiality in high-trust interactionsOperational ExcellenceHandle travel planning, expense management, and logisticsTrack action items and ensure timely executionSecondary SupportProvide scheduling, travel, and expense support to:A second co-founder (subsidiary CEO)Chief Revenue Officer (CRO)AI & Automation (Core to Role Growth)Start with manual workflows to build deep contextIntroduce secure AI tools to streamline repetitive tasksDesign and manage agentic workflows to scale executive operationsQualifications5+ years of experience as an Executive Assistant (supporting senior executives)Proven ability to manage complex schedules across global time zonesStrong written and verbal communication skillsHigh level of discretion, judgment, and reliabilityExperience with travel coordination, expense management, and executive operationsComfortable working in fast-paced, high-growth environmentsPreferredExperience supporting founders or C-level executivesExposure to AI tools, automation, or workflow optimizationBackground in tech, SaaS, or defense-adjacent industriesWorking Hours & LocationFully remotePrimarily aligned with U.S. East Coast hoursCEO operates across U.S., EMEA, and APAC time zones; flexibility requiredWhy This RoleDirect partnership with a founder/CEOOpportunity to build cutting-edge AI-enabled executive operationsHigh visibility and potential for role expansion as impact grows
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