Executive Assistant at Bamboo Works | Torre
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Executive Assistant

You'll empower a pediatric rehabilitation founder by streamlining operations and enhancing outreach.
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Part-time
Compensation
USD600 - 800/month
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Remote (for Switzerland residents)
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Emma of Torre.ai
about 2 months ago

Requirements and responsibilities


About the roleA Switzerland-based pediatric rehabilitation center is seeking an Executive Assistant to support the founder with day-to-day operations.What You'll Be DoingManage and organize email inboxes and incoming communications across multiple channelsSupport the preparation and organization of receipts and financial documents for bookkeepingPrepare travel expense reports and documentation using ExpensifyAssist with invoice matching and basic financial administration tasksPrepare client proposals and supporting documentationCreate and maintain templates (e.g., sponsorship, proposals, Google Docs templates)Support coordination of occasional events and sponsorship-related activitiesAssist with outreach and communication with professional contacts (e.g., physicians)Conduct research and provide support for general operational tasks as neededAssist in drafting written content, including blog posts and website copySupport the creation of marketing materials such as brochures, presentations, and branded documentsDocument internal processes and help maintain organized, accessible knowledge resourcesProactively follow up on tasks, deadlines, and commitments, and provide reminders to leadership when neededWho You AreWith 3–6+ years of experience supporting executives, founders, or leadership teamsExcellent written and spoken EnglishStrong organizational skills with a structured, detail-oriented approachHigh digital proficiency, including cloud-based tools and Google Workspace (Gmail, Docs, Drive, etc.)Ability to work independently, manage multiple priorities, and stay proactiveStrong ownership mindset with the ability to anticipate needs and follow through reliablyNice to HaveGerman language skillsExperience with tools such as Expensify, Superchat, or ZandaExperience in marketing, copywriting, or client communication supportRecruitment ProcessInitial InterviewClient InterviewOffer and Onboarding
Optionally, you can add more information later (benefits, pre-screening questions, etc.)
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