Hiring-Executive Administrative Assistant:Network Organization[Remote] Location: Remote Working Hours: UK business hours, Monday to Friday, 09:00 AM – 06:00 PM UK time (1:30 PM – 10:30 PM IST during UK summer time) Language: Advanced English proficiency (mandatory) Key Responsibilities Executive Calendar Management · Manage and maintain complex Outlook calendars for up to nine senior technology leaders. · Proactively identify and resolve calendar conflicts before they impact leaders' availability. · Ensure executives are not double-booked and that scheduling decisions align with business priorities. · Protect focus time, out-of-office periods, travel schedules, and other availability constraints. · Create, modify, and manage meeting invitations in Outlook and Microsoft Teams. · Ensure meetings are only scheduled during times when executives are available and able to attend. · Review incoming invitations and proactively accept, decline, or suggest alternatives based on executive availability and priorities. · Coordinate meetings involving stakeholders from multiple countries, functions, and time zones. · Monitor attendance confirmations and follow up with participants when necessary. Proactive Executive Support · Continuously review executive calendars and upcoming commitments to identify potential scheduling risks. · Anticipate leadership needs and recommend schedule adjustments when appropriate. · Act as a liaison between executives and internal stakeholders regarding scheduling matters. · Escalate critical conflicts and propose alternative solutions. Operational Excellence · Ensure calendar management processes are standardized and consistently executed. · Demonstrate strong attention to detail and accuracy across all scheduling activities. · Effectively balance competing priorities in a fast-paced global environment. Required Skills & Experience · Advanced proficiency in Microsoft Outlook, including complex calendar management. · Strong proficiency in Microsoft Teams and virtual meeting coordination. · Excellent written and verbal communication skills in English. · Exceptional organizational and time management abilities. · Experience supporting senior executives, technology leaders, or leadership teams in a global organization. · Ability to work independently with minimal supervision. · Maintain a high degree of confidentiality when handling sensitive leadership information.

Executive Administrative Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

Rajlaxmi Sahu Verified

About GLOBAL TECHNOLOGY COVERAGE.:

mission:

www.globaltechcoverage.com/

Admin access needed