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9 days ago
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Requirements and responsibilities
HireHawk connects skilled remote professionals with growing U.S. and Canadian companies that need reliable, high-performing support. We believe great talent can come from anywhere, and we help candidates build meaningful remote careers with clear expectations, strong coordination, and opportunities to grow with global teams. HireHawk’s remote roles are built for people who communicate clearly, take ownership, and thrive in outcome-focused work environments.About the RoleOur client is looking for a proactive Executive Assistant who can support daily executive needs while improving how the business stays organized. You will manage calendars, communications, documents, spreadsheets, and administrative workflows that help the team move faster and make better decisions. This role is ideal for someone who enjoys creating order, spotting process gaps, and working independently with professionalism and discretion. You will be trusted to keep priorities on track and help the business run more efficiently every day.ResponsibilitiesManage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on trackSupport professional business communications, including emails, messages, documents, and internal updatesCreate, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detailCoordinate administrative and operational tasks that help daily business activities run smoothlyImprove existing workflows by identifying gaps, organizing information, and creating clearer processesPrepare documents, presentations, summaries, and other materials using Microsoft Office and Google WorkspaceTrack deadlines, action items, and open tasks to make sure nothing falls through the cracksHandle confidential information with professionalism, accuracy, and discretionWork independently in a remote environment while communicating progress, blockers, and priorities clearlySupport ad hoc operational projects as the business grows and needs change.RequirementsMust-Have:Excellent written and verbal English communication skills2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar roleStrong calendar management, business communication, and administrative support experienceAdvanced proficiency with Microsoft Office and Google WorkspaceStrong spreadsheet skills, including organizing, tracking, and maintaining accurate dataExcellent organization, time management, attention to detail, and follow-throughReliable remote work setup, including a headset and a quiet workspace with no background noiseNice to Have:Experience supporting U.S. or Canadian executives or clientsExperience improving administrative systems, workflows, or operating proceduresComfort using project management, CRM, automation, or productivity toolsExperience preparing reports, meeting notes, dashboards, or executive summariesBackground in operations support for a growing remote teamBenefitsAccess to a $200K+ perk marketplace with discounts on 150+ global services.Option to withdraw up to 50% of approved earnings before payday.
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