Part-Time Marketing Operations Assistant
Remote | Latin America | Part-Time | Up to 20 Hours/Week
Holloway Media Services is looking for a highly organized, tech-savvy Marketing Operations Assistant to support our growing marketing agency and speaking business.
This is an execution-focused role. Our team creates the strategy, messaging, content, and processes. Your job is to help us put those plans into action, keep recurring tasks moving, and make sure the details get done accurately and on time.
If you love a good checklist, enjoy working inside established systems, and get satisfaction from making sure nothing falls through the cracks, you may be a great fit for our team.
What You’ll Do
Email Outreach & Marketing
* Conduct email outreach using templates and contact lists provided by our team
* Send templated outreach to organizations, associations, conferences, and other potential speaking clients
* Upload, format, and schedule email campaigns in GoHighLevel
* Review emails for formatting, links, and accuracy before distribution
* Maintain organized records of outreach and follow-up activity
Client Coordination
* Check in with assigned clients once a month to confirm upcoming recording dates
* Communicate professionally with clients via email
* Track responses and follow up when necessary
* Alert the HMS team when information, scheduling, or additional follow-up is needed
Social Media Publishing
* Upload, schedule, and publish approved social media content
* Manage publishing across platforms including LinkedIn, Facebook, Instagram, and YouTube
* Ensure captions, graphics, videos, tags, links, thumbnails, and other provided elements are uploaded correctly
* Follow established content calendars and publishing procedures
* Review scheduled content for accuracy
Website & Blog Support
* Upload and format approved blog posts in WordPress
* Add provided images, links, headings, categories, and other content
* Make basic website content updates as directed
* Use Canva for simple template-based updates, resizing, and formatting
Administrative & Marketing Support
* Organize files and documents in Google Drive
* Work within Gmail, Google Workspace, and Microsoft Word
* Maintain recurring tasks and established workflows
* Follow written processes, checklists, and standard operating procedures
* Support additional administrative and marketing execution projects as assigned
What We’re Looking For
Previous GoHighLevel experience is strongly preferred. We are looking for someone who is already comfortable working within the platform and can confidently handle email-related tasks.
You should also be proficient or comfortable working with:
* GoHighLevel
* Gmail
* Google Workspace / G Suite
* Google Drive
* Microsoft Word
* Canva
* WordPress
* LinkedIn
* Facebook
* Instagram
* TikTok
* YouTube
You’ll Be Great at This If You…
* Have excellent written English and professional communication skills
* Are highly organized and detail-oriented
* Follow instructions and established processes well
* Double-check your work before considering a task complete
* Can manage recurring responsibilities without constant reminders
* Communicate proactively when something is missing or unclear
* Are comfortable learning new tools and systems
* Enjoy supporting a team and keeping projects moving
* Can work independently while staying connected to a remote team
* Understand the importance of deadlines and follow-through
This is not a marketing strategy, copywriting, or graphic design position. Our team will provide the strategy, messaging, content, templates, and direction. We are looking for someone who excels at execution, organization, and follow-through.
Schedule & Location
This is a part-time remote position for candidates located in Latin America.
The position is approximately 20 hours per week, up to 80 hours per month.
Candidates must be able to maintain consistent working hours with meaningful overlap with the U.S. Eastern Time Zone.
Compensation
$700–$900 USD per month, depending on experience, for up to 80 hours per month.
This is an ongoing position with the opportunity to grow as our company and your responsibilities grow.
About Holloway Media Services
Holloway Media Services is a purpose-driven marketing agency specializing in social media, content creation, and thought leadership.
We work with organizations and leaders doing meaningful work and help them turn their expertise into content that connects with the people they serve.
We’re a small, collaborative remote team that values great communication, thoughtful work, creativity, and strong systems. We believe good systems make room for great ideas, and we’re looking for someone who can help us keep those systems moving.
