ROLE TITLEConstruction Project Manager VA (Operations & Project Coordination)ROLE SUMMARYYou serve as the operational link between on-site project activity and project visibility across a US-based general contracting business.This is not a passive monitoring role. Your responsibility is to ensure that field execution, stakeholder communication, and project records remain aligned at all times inside JobTread.On a daily basis, you will encounter:conflicting information from the fieldvendor delays and logistics challengesoutdated schedulesincomplete project recordschanging jobsite conditionsYour role is to identify and address these issues before they create schedule disruptions, communication gaps, or operational inefficiencies.This position requires initiative. Waiting for direction before responding to project issues creates risk rather than reducing it.Filtering Signal: This role is not suitable for individuals who depend on detailed task-by-task instructions or frequent approval before taking action.CORE RESPONSIBILITIES (REAL-WORLD EXECUTION)1. Project Coordination (TIMELINE & PROGRESS MANAGEMENT)Monitor active project schedules and compare planned milestones against actual field progressAssess schedule impacts when delays occur and communicate revised expectations promptlyObtain missing information from superintendents, vendors, and stakeholders without being promptedAddress unclear project status updates before they develop into larger scheduling issues2. JobTread Administration (PROJECT DATA ACCURACY)Maintain JobTread as the primary and most accurate project management systemUpdate incomplete, outdated, or conflicting information as soon as discrepancies are identifiedVerify and reconcile differences between field activity and system recordsEnsure budgets, schedules, RFIs, change orders, and project documentation reflect current jobsite conditions3. Field Communication & Coordination (INFORMATION ALIGNMENT)Act as the communication bridge between Project Managers, superintendents, subcontractors, and field teamsClarify inconsistent reports by communicating directly with involved partiesClose information gaps when updates are delayed, incomplete, or unclearEscalate issues only when coordination efforts cannot resolve them operationally4. Vendor Coordination & Logistics (FOLLOW-THROUGH OWNERSHIP)Proactively communicate with vendors regarding deliveries, lead times, and constraintsFollow up consistently on pending deliveries and schedule commitmentsCoordinate material arrivals with actual site readinessReduce disruptions caused by delivery timing conflicts or logistical delays5. Permit & Compliance Administration (STATUS TRACKING)Monitor permits and approvals from submission through final issuanceFollow up with agencies and stakeholders to obtain status updatesMaintain organized compliance records and supporting documentationIdentify and communicate risks when approval delays may impact project schedules6. Reporting & Documentation (PROJECT VISIBILITY)Prepare project progress reports using current field informationResolve documentation gaps to maintain reporting accuracyMaintain organized records including safety documentation, equipment logs, and project files7. Schedule Management (EXECUTION ALIGNMENT)Update master schedules as project conditions evolveIdentify variances between planned activities and actual site progressPrevent scheduling conflicts from creating downstream operational impactsREQUIREMENTS (NON-NEGOTIABLE)Previous experience in Construction Project Management, Project Coordination, or Construction OperationsStrong understanding of construction sequencing and project lifecycle executionAbility to review and interpret architectural, structural, and MEP plansDemonstrated ability to resolve coordination issues independentlyComfortable working with minimal supervisionAble to make timely operational decisions without excessive approval dependencyStrong verbal and written communication skills in fast-moving environmentsCandidates who require highly structured daily task lists are unlikely to succeed in this roleTOOLSJobTreadBluebeam (or comparable construction document management software)Google Workspace / Microsoft Office SuiteWHAT WE VALUE MOSTYou proactively obtain missing information rather than waiting for updatesYou maintain accurate project records instead of escalating every discrepancyYou keep JobTread aligned with actual project conditionsYou help resolve communication conflicts between stakeholdersYou remain effective despite changing schedules and shifting prioritiesYou protect project timelines through proactive coordinationYou reduce uncertainty by creating clarity and accountabilityWHAT THIS ROLE IS NOTNot an administrative VA position focused solely on task completionNot a passive coordinator waiting for instructions before respondingNot an architectural or engineering design roleNot a field supervision position managing labor crews on-siteNot a reporting-only function that observes issues without actionNot a role where escalation replaces ownership and problem-solvingPOSITION DETAILSRemote (Philippines-based)Independent contractor engagementAvailability during US business hours required for coordination overlapFast-moving construction environment with evolving prioritiesAsynchronous work is acceptable, but responsiveness during active coordination periods is essentialAPPLICATION INSTRUCTIONSTo apply, please answer the scenario below:Scenario:A key vendor misses an important delivery deadline. The site superintendent provides conflicting project updates, while JobTread continues to indicate that the project remains on schedule.Task:Describe your actions during the first 60 minutes after becoming aware of the issue. Outline your process step by step.We are evaluating:Speed of decision-makingCoordination and problem-solving approachAbility to maintain execution control under uncertaintyClear thinking and practical judgment are more important than writing style.BenefitsPaid Time OffHMOFully Remote Work
2 months ago