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Profile SummaryWe are seeking a highly organized and detail-oriented Accounts Payable Specialist to support the timely and accurate processing of supplier invoices and payments. This role is responsible for managing invoice approvals, resolving discrepancies, preparing payment batches and reports, reconciling vendor accounts, and ensuring compliance with company policies and SOX requirements. The ideal candidate is proactive, analytical, and able to collaborate effectively with internal teams and external suppliers.Job DetailsWork-from-homeMonday to Friday, 3:00 PM to 12:00 AM PHTWill observe PH HolidaysResponsibilitiesEnsure timely, proficient, and accurate processing of supplier invoices, credit memos, and other documents and their subsequent paymentReceive and review invoices for appropriate documentation and approval to payAssist manager with researching, correcting, and resolving invoice discrepancies and timely provide requested information to business owners and management as neededHandle invoice processing exceptions by liaising with suppliers or internal departments for resolution (payment approval, goods receipt, etc.)Assist Procurement with resolution of problemsProcess and prepare weekly payment batches and related back-up documentationPrepare weekly payment reportWork from other management reports as required to resolve invoice processing issuesManage Outlook mailboxes of invoices received, and inquiries submitted for distribution to appropriate processors or work for resolutionSubmit unvouchered invoices for accrual at month end closePrepare analysis of accounts as required and reconcile vendor statementsProcess supplier maintenance change requests as neededReview error report for automated transactionReview on hold invoice and reach out to requester for resolutionPerform duties within Sarbanes-Oxley complianceOther duties as assigned.QualificationsSome higher level schooling, accounting degree a plus5+ years Accounts Payable work experience; experience in Oracle Payables a plusBasic accounting knowledge, including debits, credits, and G/L account coding requiredMust have strong organization, communication, and multi-tasking skills with an ability to prioritize tasks and work well in a fast-paced environmentAttention to detail with emphasis on accuracy and quality to minimize risk of errors or fraudProficient in Microsoft Excel, Word, and OutlookExcellent customer service skills requiredAbility to work extra hours as requiredAbility to make and act upon sound, independent judgment within prescribed parametersOutstanding interpersonal skills are required; ability to effectively deal with range of personalities and hierarchy within company; must be professional, diplomatic, and tactful
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