The Administrative Assistant will provide operational and coordination support to ensure smooth execution of ADET IT Solutions’ government and private business development activities. This role is suited for individuals who are highly organized, tech-savvy, and detail-oriented, capable of managing multiple workflows—CRM updates, scheduling, documentation, and weekly reporting—in a fast-paced, remote environment.
Key Responsibilities
* Communication & Scheduling: Manage shared inboxes, respond to emails, and schedule internal and client meetings.
* Documentation & File Management: Organize proposal folders, maintain updated templates, and ensure version control in Google Drive or OneDrive.
* CRM & Data Entry: Input and update contact details, opportunities, and outreach records. Maintain data accuracy across both government and private BD pipelines.
* Reporting & Dashboards: Prepare weekly progress reports including bids, outreach, proposals, and meetings.
* Support for Bids & Proposals: Assist with formatting, proofreading, and assembling submission packages.
* Tracking & Compliance: Monitor deadlines for proposals, certifications, and renewals, ensuring timely updates.
* Team Coordination: Record meeting minutes, follow up on action items, and assist in onboarding new remote team members.
Qualifications
* 2+ years of experience in administrative or project support roles.
* Strong organizational and multitasking abilities.
* Excellent written and verbal communication skills.
* Proficiency in Google Workspace, Asana, and CRM tools such as HubSpot, Airtable, or Zoho.
* Ability to handle confidential information with discretion.
Preferred Skills
* Familiarity with proposal formatting, document naming conventions, and compliance tracking.
* Experience supporting government contracting or B2B teams.
* Attention to detail with a proactive, solution-oriented mindset.
