OverviewWe are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company.This role is a blend of executive assistance, operations support, and light finance/admin coordination, helping streamline day-to-day workflows, reduce operational bottlenecks, and bring structure to a fast-moving environment.The ideal candidate is someone who can take ownership, bring order to chaos, and act as a true right-hand support.Key ResponsibilitiesAdmin & Organization (CORE)Digitize and organize large volumes of documents (Google Drive)Maintain structured filing systems (digital + inbox)Organize inbox using folders, labels, and automationsReduce clutter and improve information accessibilityLight HR admin work (maintenance of the paperwork and upkeep in our system).Expense Tracking & Light BookkeepingTrack and manage corporate credit card expensesMatch receipts to transactionsPrepare expense reports for accountingEnsure accurate documentation of company spendProject & Operations SupportSupport ongoing construction project coordinationTrack invoices and ensure proper documentationMaintain and update budget tracking filesEnsure all paid invoices are stored and organizedCalendar & Scheduling Management (VERY IMPORTANT)Manage both personal + professional calendarPrevent double bookingsSchedule meetings, appointments, and commitmentsBook personal appointments (e.g. doctors, gym, etc.)Proactively optimize calendar usageGeneral Executive SupportAct as a right-hand support to a senior executiveHelp prioritize tasks and improve workflow efficiencyAssist with ad hoc admin tasksPotentially support light HR admin (forms, submissions)Tools & SoftwareMust Have:Google Workspace (Docs, Drive, Gmail)Calendar management toolsMicrosoft OfficeNice to Have:Sage Intacct (or any accounting software)Light bookkeeping experienceExperience with automation toolsComfortable using AI toolsIdeal Candidate3+ years experience as a VA / EA / Operations AssistantStrong organizational skills (borderline OCD in a good way)Proactive and independent (doesn’t wait to be told everything)Comfortable supporting senior-level executivesStrong attention to detailAble to handle both structured and unstructured environmentsTrustworthy and reliableWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER. NO PROBLEM

Executive Assistant / Operations & Admin VA

Emma

Responsibilities

Skills wanted:

Language(s) required:

About Assist World:

assistworld.site

Admin access needed