Job Title: Executive & Marketing Assistant (Part-Time, Full-Time Path) (HR31713)
Location: Remote (ET)
Salary Range: 1200 to 1600 USD (for full-time)

Work Schedule: Starting at 20 hours\/week, with potential to scale to full-time (40 hrs\/week). Core hours expected to overlap with U.S. Eastern Time (ET).

NOTE: INDEPENDENT CONTRACTOR POSITION

Company overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the company:

Sagan represents a fast-growing U.S.-based consulting firm that supports entrepreneurs and business leaders with services in franchise development, strategic growth, and client acquisition. The internal team operates in a fast-paced, detail-oriented, and client-centric environment with a strong focus on excellence and execution.

Position overview:

We seek an experienced Executive & Marketing Assistant to support a high-performing executive team. This role suits someone who thrives on managing details, enjoys variety, and stays one step ahead. You will coordinate events, manage podcast logistics, maintain the CRM, assist with CEO communications, and support various marketing and admin initiatives.

This position starts part-time (\\~20 hours\/week) with a clear growth path to full-time.

Key responsibilities:

Schedule, book, and manage logistics for trade shows, webinars, and in-person events, including travel itineraries, flights, meeting rooms, and related admin.
Book and coordinate podcast guests, prep content for editors, and support post-production workflows.
Input, maintain, and clean client and lead data across company systems.
Assist CEO with calendar\/email management, proposal generation, appointment coordination, and client communication.
Coordinate marketing content calendars (email, social media), send marketing packages, and manage third-party vendors.
Submit bi-monthly payroll and prepare internal reports related to commissions and benefits.
Assist with warm lead outreach and nurture activities to ensure timely engagement within 1 business day.

Qualifications:

5+ years of experience in roles such as Executive Assistant, Marketing Coordinator, or B2B Project Manager.
Proficiency with CRM systems (e.g., HubSpot, Zoho, Salesforce).
Strong organizational skills and high attention to detail.
Excellent English communication skills (written and verbal).
Experience coordinating events and handling logistics.
Able to prioritize, multitask, and pivot when needed in a fast-paced environment.
Strong Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint).

Nice-to-haves:

Experience in franchise consulting, sales, or the coaching\/consulting industry.
Background in supporting senior executives or CEOs.
Familiarity with podcast publishing workflows and marketing automation tools.
Prior experience working with remote U.S. teams or international companies.

Location: Remote - Colombia, Mexico, Argentina, Peru

Skills required for this job:

CRM tools
Calendar management
Client communication
Data reporting
Database management
Email management
Event coordination
Executive assistance
HubSpot
Marketing operations
Microsoft 365
Payroll
Salesforce
Zoho CRM